Human Resources Assistant

Join a team that supports the people who serve our community!

The City of Arkansas City is seeking a detail-oriented, professional, and people-focused Human Resources Assistant to support daily HR operations and help ensure a positive employee experience across all City departments. This role is ideal for someone who enjoys collaboration and working behind the scenes to keep an organization running smoothly.

At the City of Arkansas City, we offer an outstanding benefits package that includes health and dental coverage, KPERS retirement benefits, paid time off, holidays, and opportunities for growth and development. Please see sections of the Human Resources Assistant job description below:

• Coordinates administrative components of recruitment, including posting positions, scheduling interviews, maintaining applicant files, and preparing new-hire packets.
• Processes onboarding and separation paperwork, including benefits enrollment forms, personnel action forms, and system updates.
• Maintains personnel files and Human Resources records in accordance with retention schedules and confidentiality requirements.
• Assists with benefits administration by preparing forms, responding to routine questions, and coordinating with vendors.
• Supports DOT compliance administration under established procedures.

• Ensures Human Resources records are accurate, complete, and securely maintained.
• Assists with tracking required notices, acknowledgements, and employee documentation.
• Supports workers’ compensation and safety programs through documentation and reporting assistance.
• Protects confidential employee and organizational information at all times.

• Performs data entry and prepares routine reports and spreadsheets.
• Assists with preparation of correspondence, memoranda, and internal communications.
• Schedules meetings, prepares agendas, and records minutes as assigned.
• Orders office supplies and maintains HR office organization and readiness.

• Demonstrates professionalism, confidentiality, and respectful customer service.
• Works collaboratively with employees, departments, and the public.
• Attends required training and performs other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or equivalent.
• Two-year degree or vocational coursework in Human Resources Management, Business Administration, Public Administration, or related field.
• Two years of administrative or office support experience.
• Any combination of the above as determined appropriate by the employer.

• Associate’s or bachelor’s degree in Human Resources Management, Business Administration, or Public Administration.
• Experience in public-sector or municipal Human Resources.
• Working knowledge of employment laws and Human Resources compliance practices.

• Valid driver’s license with a safe driving record as determined by the employer.
• Notary Public or ability to obtain.

• Effective written and verbal communication skills.
• Ability to communicate in a professional, calm and courteous manner with the general public and employees.
• Problem-solving and critical-thinking skills.

• Excellent time management skills and ability to multi-task and prioritize work.
• Ability to follow established procedures and maintain confidentiality.
• Ability to manage multiple tasks with minimal supervision.
• Ability to work independently.
• Strong attention to detail and accuracy.

• Strong math, spelling, and computer abilities.
• Proficiency in Microsoft Office applications.

• Working…