Assistant, Account Payable

Job Summary

The overall role of Accountant, AP is to ensure all account payable, revenue and AP payment are recorded and updated in accounting system correctly and timely in accordance with the company financial procedure.

• Register new supplier in ERP system regularly to ensure all customer information is well recorded, monitored and updated.
• Record all daily AP transactions (cash/cheque expense, credit expenses and supplier prepayment) with supporting documents to ensure all expense records and payment vouchers are booked to the correct account code and cost center.
• Monthly reconcile A/P transactions (Monthly Expense Report, AP Aging, Supplies Prepayment etc.) to ensure accuracy and completion.
• Follow up the cash advance from employees to verify the monthly closing.
• Prepare outgoing payment and settlement to suppliers based on credit terms and assist the finance team to arrange the documents for payment.
• Submit daily expense reports to superior to ensure the integrity of the AP general ledger and financial records.
• Process Debit Note and update in system.
• File and maintain payment voucher documents in proper files following company financial procedure.
• Other tasks assigned by superior.

• Ability to hit deadlines to perform AP payment on due dates as well as month-end closing.
• Demonstrate accountability and result‑orientation skills for the daily purchasing cycle and reconciliation, including comparing AP aging balance to total AP balance.
• Demonstrate good communication skills and ability to follow up accounting work, e.g., cash advance.
• Ability to maintain a positive operating cash flow.

• Education:
  • Bachelor Degree in Accounting, Finance or related fields
• Experiences:
  • At least 1‑year experience in Accounting.
• Skills and knowledge:
  • Knowledge in Accounting system, ERP Sage Accpac is an advantage.
  • Fast learner and willing to go the extra mile.
  • Hard working and committed.
  • Good command of English (Writing, Speaking, Listening, and Reading).