Payroll Specialist

About Us

Quanta Aviation Services (QAS) is the administrative and organizational arm supporting four aviation companies within Quanta Services. Together, these companies operate the largest private utility helicopter fleet in the world.

QAS supports the aviation group through operational coordination, safety and compliance oversight, construction and rigging support, and training that prepares both flight crews and line workers to safely perform helicopter‑supported utility work. By providing this structure and support, Quanta Aviation Services enables each operating company to focus on safe operations, customer service, and executing complex utility and construction missions nationwide.

The Payroll Specialist supports the full‑cycle payroll function for Quanta Aviation Services Group (QASG) and its operating subsidiaries. Working under the direction of the Controller, this role is responsible for accurate and timely payroll processing, timecard verification, data entry, and employee record maintenance across multiple entities operating in a Sarbanes‑Oxley (SOX)‑compliant environment. The Payroll Specialist is a detail‑oriented, execution‑focused role for someone who takes personal ownership of accuracy and discretion.

QASG operates several active subsidiaries including PJ Helicopters, Billings Flying Service, and Wilson Utility Helicopters, with employees across multiple states. Payroll cycles are semi‑monthly and weekly depending on entity, and the environment includes multi‑state taxation, prevailing wage and certified payroll obligations, garnishments, and a variety of benefit deductions. This role processes payroll for approximately 400 employees and works closely with the Payroll Manager, HR team, and Finance team to ensure accuracy and compliance across all entities.

• Process semi‑monthly and weekly payroll cycles for assigned QASG entities in Viewpoint Spectrum, ensuring accurate and timely disbursement for all employees.
• Analyze and review timecard data to verify compliance with company policy, government regulations, and applicable wage and hour laws prior to each payroll run.
• Enter and verify all payroll data including per diems, additions, benefit elections, deductions, garnishments, and tax withholding.
• Oversee accurate calculation and disbursement of payroll including multi‑state taxation, overtime, double time, and supplemental wages consistent with federal and state requirements.
• Process garnishments, child support orders, tax levies, and other involuntary deductions in compliance with applicable regulations.
• Maintain all payroll processing documents, reports, and audit‑ready records for each cycle.

• Maintain accurate employee payroll records including new hires, terminations, pay rate changes, deductions, direct deposit, and tax with holdings.
• Address verifications of employment and income requests accurately and within required response time frames.
• Ensure the complete confidentiality and privacy of all payroll data and employee records at all times.

• Assist in the implementation of and compliance with internal controls, including SOX compliance requirements applicable to the payroll function.
• Support quarterly and annual filings including 941, DE‑9, W‑2, and 1095‑C, assisting the Payroll Manager with preparatory reconciliation work.
• Prepare payroll‑related journal entries and supporting documentation to enable a clean month‑end close in coordination with the Finance team.
• Support audit requests including SOX, workers’ compensation, 401(k), and benefits audits as needed.

• Work with managers, Finance, and HR to research and resolve employee payroll questions accurately and promptly.
• Serve as a reliable resource for employees on payroll‑related questions, maintaining a professional and discreet approach.
• Support the Payroll Manager during peak periods including year‑end, quarter‑end, and payroll system implementations or conversions.
• Maintain written standard operating procedures for recurring payroll tasks assigned to this role, with quarterly review for accuracy.