IP Data Analyst

Position: IP Data Analyst I
Location: Manila

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Description & Requirements

The IP Data Analyst I will provide a full service for the trademark prosecution process or maintenance of clients' IP rights, using IP systems that have been and may occasionally be deployed. The role-holder will provide full administrative support in processing IP-related correspondence, issuing instructions to correspondent law firms, and fulfilling other duties as required ensuring the smooth and efficient handling of clients undertaken by IPSU (IP Support Unit).

Main responsibilities:

* Coordinate, analyze, and process incoming correspondence relating to straightforward IP matters received from Baker McKenzie offices, IP clients, and additional global law firms

* Create records and coordinate IP matter work plans to relevant IP attorneys based on new instructions received from IP clients and Baker McKenzie managing offices

* Identify key deadlines and update global records with accurate and consistent data at a given specific trademark stage either prosecution or renewal

* Docket and review actions (i.e. e-docket) relevant to the client's trademark portfolio management

* Update IP records and process renewal instructions based on agreed procedures and processes

* Assist in communicating via email with internal colleagues and global clients

* Manage own workload by allocating work items based on order of priorities.

* Perform record-auditing of the client's portfolio during intake or when necessary

* Manage all documents received by post, including:

* Claiming of documents package from the GSM Admin Team

* Scanning and processing of documents

* Shipping of documents to the clients

* Process billing reference-related requests e.g. matter number creation, matter staffing, matter name change, running of conflict check, etc.

* Participate in the implementation and execution of the agreed initiatives and action items in the business plan and other business improvement programs

* Perform other tasks and activities as may be occasionally assigned by the Management Team or leaders

Skills and experience:

* A bachelor's degree with strong academic credentials

* Experience in intellectual property (IP) matters is a plus

* Good analytical and comprehension skills

* Good written and spoken English communication skills

* Able to handle multiple tasks while maintaining high accuracy, consistency, and quality in data entry and administrative work

* Able to prioritize and work independently with limited supervision

* A strong commitment to delivering outstanding client service

* Willing to work outside normal business hours when necessary

* A team player with a pleasant, positive approach to a sometimes heavy workload

* Able to establish and maintain effective working relationships

* Proficient in using Microsoft Word, Excel, Outlook, and the Internet

* Exceptional work ethic, personal integrity, and professional integrity

Reports to:

Team Leader/Supervisor

Position type:
Center Services

Development framework:
Business Support