Administrative Specialist III
Job in
Fordyce, Dallas County, Arkansas, 71742, USA
Listed on 2026-06-16
Listing for:
University of Arkansas System
Full Time
position Listed on 2026-06-16
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Clerical, Data Entry, Admin Assistant
Job Description & How to Apply Below
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Closing Date:
Type of Position:
Clerical
Workstudy Position:
No
Job Type:
Regular
Work Shift:
Sponsorship Available:
No
Institution Name:
Division of Agriculture of the University of Arkansas
The University of Arkansas System Division of Agriculture is a state wide campus, with faculty based on University campuses, at Research and Extension Centers and in every Arkansas county. It consists of the Arkansas Agricultural Experiment Station (AES) and the Arkansas Cooperative Extension Service (CES), and is home to more than 1400 employees. The Division was established in 1959 and is headed by the Vice-President for Agriculture.
The Division headquarters is located in Little Rock with the rest of the University of Arkansas System Administration. As an employer, the University of Arkansas System Division of Agriculture offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance.
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.
To apply for the position, please click the Apply link/button.
If you have a disability and need assistance with the hiring process and require reasonable accommodations, please contact the Division's Office of Program & Employment Compliance at compliance.
For general application assistance or if you have questions about a job posting, please contact Human Resources at or .
Department:
CEA
* Staff Chair
* Dallas County
Department's Website:
(Use the "Apply for this Job" box below)./
Summary of
Job Duties:
The Administrative Specialist III is responsible for coordinating office activities, researching and preparing special reports, and developing, revising, and recommending administrative policies and procedures as directed by supervisor.
Self-Management:
* Organizes and prioritizes tasks effectively
* Deals appropriately with interruptions.
* Uses good judgment and decision making skills.
* Possess strong organizational skills with the ability to multi-task.
* Follows attendance and leave policies.
* Practices emotional control.
* Exhibits professional behavior and appearance.
* Ability to handle sensitive information in a confidential manner.
* Ability to work without close supervision.
Quality and Quantity of Work:
* Produces high-quality and error free work
* Orders and maintains sufficient stock of office supplies for county staff.
* Maintains hard copy and electronic files with ability to efficiently retrieve needed information.
* Weeds files based on file retention policies.
* Maintains civil rights files and documents including meeting attendance logs, County Extension Council membership lists, and committee minutes.
* Processes agricultural samples for mailing.
* Updates calendar with itineraries and scheduled events.
* Submits weekly itineraries to District Office.
* Assists county staff with arrangements for upcoming meetings.
* Maintains accurate mailing lists.
* Enters and Submits agent's monthly travel claim into Workday program.
* Completes and submits monthly postage and copier report.
* Receives, sorts and distributes incoming mail.
* Processes outgoing mail.
* Checks and responds to email regularly throughout the day.
* Provides administrative support for all agents.
* Assists agents and program assistants in reporting data in program areas of Agriculture and Natural Resources, Family and Consumer Sciences, 4H, and Community and Economic Development.
* Performs other duties as assigned
Technical Expertise:
* Uses Workday, the U of A Systems cloud based program to track expenditures, county depository documentation, procurement, purchases, requisitions, time, travel and other financial management applications.
* Uses software such as Microsoft word, Excel, PowerPoint, and other programs to support Extension educational programs.
* Maintains equipment.
* Maintains inventory control of computers and equipment.
* Attends training to maintain and upgrade skills.
* Performs support work such as word processing, creating spreadsheets, data entry and retrieval, reviews and proofreads forms, data and other information to ensure accuracy and conformance to established procedures and policies.
* Generates reports and records.
Financial Recordkeeping:
* Keeps record of all revenue and expenses from County depository…
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