School Purchasing Secretary

School Purchasing Secretary

Position Overview
Serves as the purchasing secretary to the principal and facilitates communication, problem‑solving, material acquisition, cash handling, and record keeping for the school.

• Communicate regularly with internal and external publics to maintain positive relationships.
• Handle telephone calls, take messages, and route calls.
• Process accounts receivable/payable procedures and assist in developing school budgets and capital outlay reports.
• Order, receive, and track materials, supplies, office equipment, and purchase orders.
• Confirm delivery/receipt of purchased items and obtain invoices for payment.
• Manage inventory records, providing updates to staff for corrections or additions.
• Enter student attendance records into eSchool (APSCN) daily and process parental notifications.
• Assist with student scheduling, master scheduling, registration, and data entry of student information.
• Attend professional development training as scheduled.
• Perform school secretarial duties in the absence of the school secretary.

• High school diploma or equivalent; training or certificates in business, accounting, or administrative assistant courses preferred.
• Ability to read and interpret documents, write reports and correspondence, and speak effectively before groups.
• Basic accounting and record‑keeping skills, including arithmetic, ratio, percent, and graph interpretation.
• Computational skill to apply common sense, solve problems with concrete variables, and operate a personal computer with related software.
• Typing proficiency, patience with parents and students, and ability to develop effective working relationships within the school community.
• Adherence to district requirements, Board of Education policies, and confidentiality.

Regular standing, walking, and sitting; occasional stooping, kneeling, crouching, and crawling. May lift or push up to 50 lbs. Requires good visual acuity.

Full‑Time

• Tammy Fisher
• 609 Birmingham Street S.E.
• Gravette, Arkansas 72736
• Phone:
• Email: tam