Van Rider - Pediatrics

Location: West Fork

Schedule:

Monday - Friday, 6:00 am - 8:30 am & 2:45 pm - 5:30 pm; times can vary

Pay: $14.00

Education Level: High school diploma or general education degree (GED); preferably with one to three months related experience and or training; or equivalent combination of both education and experience.

SUMMARY:

Administrative Support is responsible for maintaining client databases and other various clerical duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES Essential duties include the following but are not considered an inclusive list.

Assists Regional/Training Directors with scheduling Central Arkansas Region monthly/bimonthly appointments for face-to-face meetings/training, open enrollment, etc.

Assists Regional Director with New Hire reference checks, ensures New Hire packets contain most current forms.

Assists all new employees in completing New Hire/Managers packets, while ensuring accuracy prior to submission to Human Resources.

Performs various HR-related activates including testing, fingerprinting, etc.

Works with Regional Director on monthly billing audits, utilization reports, plan expenditures, and financial audits for all local implemented programs.

Updates employee tracking database with contact information and routes to all management staff.

Assists Regional Director with special projects including agency festivals, parent meetings, etc. as needed.

Assists Service Coordinators/Direct Support Professionals in locating staff for all program vacancies.

Assist Service Coordinators with internet research for information on products being accessed through Medicaid Waiver.

Assists Service Coordinators/Direct Support Professionals in typing/proofreading documents (MAPS, timecards, letters, etc.).Assist Service Coordinators in new client folders set up for Waiver and Adult Development.

Enters all new clients (Waiver & Adult Development) in database.

Assists Service Coordinators/Director Care Supervisor/Regional Director with file audits and monthly billing issues.

Assists Service Coordinators in completing Medicaid eligibility forms.

Files all client records and weekly documentation notes as submitted.

Files all client timecards as submitted.

Inactivates (purges) clients from database as discharged from program.

Maintains purged files in accordance with procedures for Waiver/Adult Development programs.

Ensures all monthly/quarterly drills are routed to QA and filed on site.

Produces various computer documents/presentations using Microsoft Word, Excel, and Power Point.

Utilizes proficient grammar skills in producing all documents.

Proofreads/edits all documents; both produced and other.

Performs clerical duties as needed, including operating copier, sending faxes, updating postage machine, routing interoffice mail, and ensures outgoing/incoming mail delivered/picked up at post office daily.

Ensures postage meter filled as needed.

Maintains communication with copy machine vendor(s) for all repairs at all sites.

Purchases office supplies and keeps office well stocked, in compliance with FCC procedures on supply warehouse policies.

Completes Purchase Orders and ensures correct budget coding.

Handles vehicle checkout/in and maintenance schedules.

Answers phones in a professional manner.

Serves as Driver for participant day trips to various state locations. Driving may be required on as much as a daily basis. Required to undergo periodic driving tests and demonstrate proficiency in the operation of a motor vehicle, including passenger vans. Employees may also be required to drive his/her own personal vehicle at times and maintain adequate liability coverage on any personal vehicle used to transport participants.

This is a safety-sensitive position.

Maintains confidentiality of all information received regarding Friendship Community Care, Inc. and the clients. Conditions of confidentiality shall be in compliance with Friendship Community Care Non-Disclosure Policy and HIPAA Policies.

This job description is not intended to be all inclusive, and employees will also perform other reasonable related business duties as assigned by immediate supervisor and other management as required.

This organization reserves the right to revise or change…