Administrative Assistant to Superintendent and School Board

Administrative Assistant to Superintendent and School Board

Starting Date: Jul 1, 2026

Position Summary

Provides executive-level administrative support to the Superintendent and serves as secretary/support liaison to the Board of Education. Performs highly responsible confidential and clerical duties requiring independent judgment, organizational skills, and knowledge of school district operations, policies, and procedures.

• Manage superintendent’s calendar, appointments, and travel arrangements
• Prepare correspondence, reports, presentations, and official documents
• Screen telephone calls, emails, and visitors
• Maintain confidential records and information
• Coordinate meetings, conferences, and special events
• Compile data and prepare reports for district administration
• Assist with personnel, budget, and operational documentation
• Serve as liaison between superintendent, administrators, staff, and community

• Prepare and distribute board meeting agendas and board packets
• Post meeting notices in compliance with state open meeting laws
• Record, transcribe, and maintain official board meeting minutes
• Maintain board policies, resolutions, and legal records
• Coordinate board member communications and training information including professional development records
• Track board action items and follow-up tasks
• Assist with election documentation and board filing requirements when applicable
• Ensure proper retention of official board documents

• Maintain district administrative office operations
• Organize and maintain filing systems and records
• Serves as the district eSchool Coordinator, specifically Cycle’s 2-7
• Maintains and updates the district policy manuals
• Coordinate public information requests and correspondence
• Prepare spreadsheets and databases
• Monitor deadlines and compliance requirements
• Assist with district communications and public relations activities

• Strong organizational and time-management skills
• Excellent written and verbal communication abilities
• Ability to maintain strict confidentiality
• Knowledge of office management and modern technology systems
• Proficiency with Microsoft Office/Google Workspace
• Ability to interpret policies, procedures, and regulations
• Ability to work independently and manage multiple priorities
• Strong interpersonal and customer service skills

• High school diploma or GED required
• Associate degree or bachelor’s degree preferred
• Prior executive administrative experience preferred
• Experience in education or governmental settings preferred
• Ability to obtain any required state certifications or training

• Prolonged sitting and computer work
• Occasional lifting of office materials
• Attendance at evening board meetings is required

• Twelve-month position
• Salary and benefits according to district compensation schedule
• Evaluated annually by the Superintendent

• Citizenship, residency or work visa required