Administrative Assistant to Elementary Principal

Administrative Assistant to Elementary Principal

Prescott School District Prescott Elementary School - Prescott, Arkansas Open in Google Maps

Job : 5910522

Final date to receive applications: Oct 31, 2026 11:59 PM (Central Standard Time)

Posted: Sep 01, 2026 5:00 AM (UTC)

Starting Date: Immediately

Position Summary: The Elementary School Administrative Assistant provides administrative, clerical, and organizational support to the elementary school principal, educators, students, and families. This position serves as a central point of communication for the school and plays an important role in maintaining efficient daily operations, accurate student records, positive customer service, confidentiality, and a welcoming school environment.

• Serve as the primary administrative support person for the elementary school principal.
• Manage the front office and provide professional, courteous assistance to students, parents, staff, visitors, and community members.
• Answer and route telephone calls, emails, messages, and other correspondence.
• Assists the principal with scheduling meetings, conferences, appointments, and school activities.
• Prepare letters, forms, notices, agendas, and other administrative documents.
• Maintain accurate and confidential student records in the district’s student information system.
• Enroll and withdraw students and ensure required documentation is received and properly recorded.
• Maintain and monitor daily student attendance, tardies, early checkouts, and absences.
• Contact parents or guardians regarding attendance, student records, and other school-related matters when necessary.
• Prepare attendance reports and assist administrators with identifying attendance concerns.
• Process student transfers, records requests, and requests for educational records.
  
  Maintain cumulative student records and ensure records are filed, updated, transferred, and stored appropriately.
• Assist with scheduling, class rosters, student information updates, and beginning- and end-of-year student records.
• Provide clerical support for disciplinary documentation and other administrative records as directed by the principal.
• Assist educators with forms, records, copies, communications, supplies, and general administrative needs.
• Maintain educator attendance, leave documentation, substitute information, timesheets, or other personnel-related records as assigned.
• Assist with purchase orders, invoices, receipts, deposits, activity funds, supply orders, and other financial documentation as assigned.
• Maintain office supplies and coordinate orders to ensure necessary materials are available.
• Assist with school events, registration, open house, parent conferences, awards programs, testing, field trips, picture days, and other activities.
• Receive and distribute mail, packages, deliveries, and school correspondence.
• Maintain visitor procedures and assist with school safety and security protocols.
• Communicate emergency information and follow established procedures during drills, emergencies, or other critical situations.
• Maintain confidentiality regarding student, employee, personnel, medical, disciplinary, and other protected information.
• Work closely with the principal, teachers, counselors, nurses, paraprofessionals, custodians, transportation personnel, district office staff, and other departments.
• Provide assistance to students who come to the office and help determine the appropriate staff member or service needed.
• Perform other administrative and clerical duties as assigned by the principal or district administration.

An Elementary School Administrative Assistant should demonstrate excellent…