Administrative Coordinator

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this position is also audits invoices, posts, and reconciles daily cash receipts, prepares cash reports and bank deposits and compiles information for various reports.

other job duties include assisting in budget preparation, purchasing, monitoring expenses, employee timekeeping and various payroll support duties.

the arkansas department of parks, heritage and tourism has three major divisions: arkansas state parks, arkansas heritage and arkansas tourism. Arkansas state parks manages 52 state parks and promotes arkansas as a tourist destination for people around the country. Arkansas heritage preserves and promotes arkansas's natural and cultural history and heritage through four historic museums and four cultural preservation agencies. Arkansas tourism improves the state's economy by generating travel and enhancing the image of the state.

job series: administrative support

class code: pas
02p

pay grade: sgs
04

salary range: $43,088 - $63,770

the administrative coordinator serves as an essential part of the administrative team within a department, providing higher-level coordination and management of office functions, supporting leadership, and ensuring efficient day-to-day operations. This role goes beyond traditional administrative tasks by requiring a proactive approach to problem-solving, project management, and team collaboration. The administrative coordinator plays a key role in supporting policy implementation, managing workflows, coordinating cross-departmental activities, and enhancing communication and operational efficiency.

oversee the daily operations of the office, ensuring that office systems, procedures, and resources are efficiently managed.monitor office supply levels, place orders, and manage inventory to ensure all operational needs are met.ensure office equipment is functioning properly and arrange for repairs or maintenance as needed.coordinate complex scheduling for senior staff, arranging meetings, conferences, and travel plans.prioritize appointments and ensure that all participants are informed and prepared for meetings or events.maintain

accurate and up-to-date records for both physical and digital files, ensuring ease of access and compliance with relevant policies.organize and manage filing systems for confidential and non-confidential information, ensuring adherence to state laws and regulations.assist in evaluating existing administrative processes and recommend improvements to streamline operations and increase efficiency.collaborate with team members and leadership to design and implement changes that enhance organizational performance.manage

internal communications, ensuring that memos, notices, and announcements are distributed efficiently and accurately.

ability to manage multiple priorities, tasks, and deadlines simultaneously.high attention to detail and accuracy in all administrative tasks, including document management, budget tracking, and scheduling.strong verbal and written communication skills, with the ability to interact effectively with internal and external stakeholders.ability to prepare clear, concise reports and correspondence that convey key information to various audiences.strong problem-solving abilities to address administrative issues, resolve conflicts, and improve workflows.strong

skills in using office software applications (microsoft word, excel, power point, outlook), and familiarity with project management software or database systems.

a high school diploma or equivalent is required, plus one (1) year of experience in administrative roles.

satisfaction of the minimum qualifications,…