Purchase Order Administrator

Job Description: This is an administrative position that supports purchasing, parts, and finance by maintaining accurate purchasing records, coordinating with vendors and ensuring compliance with company rules.

• Create, review, and process purchase orders in accordance with company policies
• Verify pricing, quantities, terms, and approvals before issuing purchase orders
• Maintain accurate purchase order records and documentation
• Track order status and follow up with vendors on deliveries, delays, or discrepancies
• Coordinate with internal departments (procurement, finance, operations) to resolve issues
• Match purchase orders with invoices and delivery receipts for accuracy
• Assist with vendor setup, updates, and communication
• Ensure compliance with contractual terms and procurement procedures
• Prepare reports related to purchasing activity, order status, and spend tracking
• Support audits by providing purchase order documentation as required

• High school diploma or equivalent (associate’s or bachelor’s degree preferred)
• 1–3 years of experience in purchasing, procurement, or administrative support
• Strong attention to detail and organizational skills
• Proficiency in Microsoft Excel and purchasing or ERP systems (e.g., SAP, Oracle, Net Suite)
• Ability to manage multiple orders and deadlines simultaneously
• Strong written and verbal communication skills
• Basic understanding of accounting or procurement principles
• Problem-solving skills and ability to work independently

• Familiarity with vendor contracts and procurement compliance requirements
• Experience working with finance or accounts payable teams

• Prolonged periods sitting at a desk and working on a computer.