Day Care Program Manager

Day Care Program Manager

Arlington Public Schools District‑Wide - Arlington, Massachusetts

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Job : 5692701

Final date to receive applications: May 29, 2026 11:59 PM (Eastern Standard Time)

Posted: May 05, 2026 4:00 AM (UTC)

Starting Date: To Be Determined

POSITION: Day Care Program Manager

JOB GOAL: To manage a safe and welcoming day care program at multiple sites in the Arlington Public Schools for the benefit of APS teachers and staff.

QUALIFICATIONS: This person should demonstrate effective interpersonal skills and the ability to interact professionally with children, families, staff, and community members.

MINIMUM QUALIFICATIONS:

• Associate’s or Bachelor’s degree required.
• At least 5 years experience working in a daycare or childcare setting.
• Leadership/Management experience preferred.

KNOWLEDGE AND

SKILLS:

• Demonstrated ability to manage and hire staff, maintain program budgets, and develop programming for staff and families.
• Demonstrated ability to adhere to regulations surrounding child care facilities and to establish and implement effective policies for child safety.
• Knowledge of child growth and development and methods for maintaining a positive, loving environment in a daycare setting.
• Knowledge of relevant regulations for operating child care facilities and staffing.
• Strong organizational skills, attention to detail, and ability to prioritize tasks.
• Ability to maintain confidentiality and exercise sound judgment.

PERFORMANCE RESPONSIBILITIES:

• Perform all functions necessary to run a multi-site day care program, including staffing coverage, supplies purchasing, scheduling, and financial management.
• Hire, train and supervise day care staff.
• Make day‑to‑day operational decisions about the program, and escape challenges when necessary to appropriate district administrators.
• Proactively communicate with families about program policies, daily activities, and events.
• Enroll children in the program, communicate with families regarding billing, payment and procedures, and identify opportunities for enrollment expansion when possible.
• Maintain accurate records of children in the program, and maintain a wait list as needed.
• Communicate with prospective day care clients about openings in the program, and when children are approaching the time they would age out of the program.
• Keep time records for all staff hours and communicate with payroll.
• Communicate regularly with the Assistant Superintendent of Finance and Operations on matters impacting the operation and finances of the Day Care Program.
• Submit financial reports to the Business Office monthly.
• Lead meeting of lead day care staff and full day care staff.
• Respond to parent and staff concerns.
• Maintain and communicate relevant emergency procedures, aligned with District and Schools.
• Purchase supplies needed, both durable equipment and disposable supplies.
• Manage schedules and staffing coverage, including calling substitutes when needed. Provide coverage at locations when substitute coverage is not available.
• Schedule CPR and other necessary training for staff members.
• Communicate regularly with building principals whose schools host the day care program.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions. The noise level in the work environment is usually moderate to loud. The employee must work with small children and other staff, continuously meeting multiple demands from several people.

The program operates during the School Year, on days that teachers report to work, and is closed during the summer. The Director may work some hours mid-August to get ready for the new School Year. The program is closed during school…