Accounting Clerk

Definition

Under general supervision of the Arlington Town Recorder, this employee performs a variety of complex, responsible and confidential administrative duties requiring knowledge of organizational procedures and precedents; performs other departmental related work as required. This position requires clerical skills, accounting skills, and other related work. This position will work M-F from 8AM - 4PM.

The listed examples may not include all duties performed by the person in this position. Duties may vary from time to time and are at the discretion of the Town Recorder. All requirements are subject to possible modification to reasonably accommodate an individual with a disability.

• Assist in providing friendly and responsive customer service on a 4‑line phone system, responding to routine questions and requests for information, and route calls as appropriate. Provides strong Customer Service by greeting and assisting citizens with requests and concerns in a timely manner and forwards concerns to the correct department
• Prepare letters, memorandums, forms, reports, and timelines that sometimes require considerable research and discretion to internal and external entities; may interact daily with Town officials, supervisors, Town staff, citizens, and external State, Local, and Federal jurisdictions
• Prepares Town Recorder reports submitted to Board;
  Provides departmental research as requested and assists in editing and reviewing reports and correspondence; updates and maintains complex spreadsheets
• Maintains current Fixed Assets listing and coordinates with Town Recorder for surplus of inventory to include resolutions, bid documents, and sale or donation of inventory
• Reconciles checks daily with banking software, Positive Pay; reconciles all online payments through Gov Card software; processes credit care deposits as needed
• Serves as the liaison between the bank and credit card vendor to troubleshoot any issues that may arise
• Prepare and process daily journal entries and checks, complete wire transfers, make bond payments, etc.
• Maintains and assists with multiple accounting ledgers, accounting data entry, balancing reports and filing end of month documents
• Accounts for interest on bank accounts and CDs, balances accounts monthly and accounts for any discrepancies; organize and update financial records
• Assists with Federal, State and Local grants awarded to the Town by maintaining records and processing reimbursements for Accounts Receivable
• Maintains grant and project files and ensures all documents remain compliant and up to date; updates reporting spreadsheets as required
• Handle sensitive information in an appropriate manner and maintain complete confidentiality as needed
• Prepare Fiscal Year End Closing Journal Entries for all outstanding accounts receivable and payables; complete related Financial Statements and Work papers; reconcile accounts to ensure that all monies have been accounted for appropriately
• Maintain Certificate of Insurances required for use of Town property and liability waivers for participants
• Receive monies to be deposited for accounts receivables; verify and record in receipt book; update revenue and expense spreadsheets to include money received
• Invoice outside vendors for reimbursements and ensure accounts receivable reconciles monthly; contact vendors regarding outstanding invoices and send out additional notices as required
• Reconcile Town issued Credit Cards in compliance with the Credit Card Policy and notes any discrepancies to supervisor in timely manner
• Review and approve accuracy of Daily Reports, Monthly Ledgers, Journal Entries, and other documents; complete journal entries to correct discrepancies and notify supervisor of any issues that arise
• Prepares all financial statements including the balance sheet and accounting reports;
  Lists corrections to the budget as journal or budget entries

• Knowledge of modern office practices, procedures, and equipment
• Knowledge of basic bookkeeping principles and record keeping principles regarding routine transactions
• Ability to perform responsible technical administration,…