Accounting Specialist

Job Summary

The Accounting Specialist performs advanced accounting work related to travel/expense reimbursements, purchase order and non-purchase order invoices, procurement card, inter‑departmental billing, and various employee forms to include new hire, termination, rate increases, and timekeeping for several large Auxiliary Departments. Responsible for applying accounting practices and controls to a variety of financial transactions.

The annual salary for this position ranges from $40,000 to $50,000. The final offer will be based on the candidate’s experience, qualifications, and overall fit for the role.

• High School diploma or GED.
• Four (4) years of experience in governmental or commercial accounting at a level comparable to that of an Accounting Specialist or an equivalent mix of education and relevant experience in a similar role.
• Experience using Microsoft Excel.

• Associate’s degree in Accounting.
• Experience using People Soft.

• Review and process vendor invoices for payment for both PO and non‑PO vouchers, including review of vendor invoices for accuracy, timely resolution of issues, creation of payment vouchers in the accounting system, and maintaining vendor files.
• Reconcile vendor statements.
• Review and process procurement card logs for payment, ensuring completeness and accuracy, reviewing documentation, reconciling documentation to log entries and ensuring all appropriate signatures are applied.
• Review and process charges on journal vouchers (IDT) in the accounting system, including charges related to campus use of Dining Services, Mav Money or other departmental activity.
• Review and process eForms related to new hires, terminations, rate increases, and changes to positions.
• Review and process employee time entry to include correct hours, overtime, and vacation vouchers.
• Review and process travel authorizations/expense reports, including review for accuracy and compliance with university travel policies.
• Prepare and process requisitions for Mav eShop and standard purchase orders.
• Perform accounting support tasks, including assistance with a variety of reconciliations.
• Perform other duties as assigned.