Non-Title IV Accounting Specialist

Job Overview

The Non Title IV Accounting Specialist is responsible for driving ledger integrity, cash application accuracy, and compliance across all Ancora business verticals—Ancora Education, Ancora Training, Ancora High School, and MMDI verticals. This role owns the day-to-day lifecycle of high-volume transaction processing, daily cash and bank reconciliations, and complex journal entries for third‑party payment platforms. The Specialist provides front-facing operational support to campuses and clients by resolving missing payments, managing credit balances, and offering direct student support via the phone line.

The ideal candidate is a highly organized, process‑driven professional with strong technical accounting acumen who thrives in a high‑growth environment and ensures zero drop‑off in our daily cash and collection workflows.

• Daily Reconciliation: create, verify, and reconcile daily posting reports for all payments received from the Corporate Office, ensuring immediate ledger alignment.
• Bank Reconciliation: meticulously cross‑reference and reconcile all posted student and corporate payments with actual bank account activity to maintain cash verification.
• Payment Processing: post, audit, and reconcile incoming revenue stream data from various third‑party payment platforms and servicers.
• Journal Entries: prepare and execute standard and adjusting month‑end journal entries for all third‑party payment servicers to ensure clean financial reporting.
• Campus Support: serve as a primary point of contact for campus leaders to investigate and resolve missing payments via payment gateways (e.g., Heartland, Stripe), process institutional refunds, and review student payment plans for accuracy.
• Vertical Growth Support (Ancora Training, Ancora High School, and MMDI): provide proactive administrative assistance across all verticals, managing billing/invoicing, client collections, credit balance resolutions, and cross‑departmental communications for students and corporate accounts.
• Student Support: provide daily coverage assistance on the Student Account Phone Line, directly resolving student inquiries regarding account balances, payment confirmations, and ledger entries with professional customer service.
• Agility: perform other accounting, auditing, and operational duties as assigned to support shifting departmental volume and growth.

• High School Diploma (GED acceptable) from an academic institution accredited by a regional or national accrediting agency recognized by the U.S. Department of Education.
• 1 year experience in accounting, banking, customer service.
• Excellent analytical, financial, and problem‑solving skills, ability to work with a high level of accuracy and attention to detail.
• Computer skills required. Proficiency in Microsoft Office and G Suite.
• Ability to communicate effectively and provide a positive, professional impression via phone and email to a variety of audiences.
• Persistence combined with a positive attitude and approach to work and others; self‑motivating work style.
• Ability to work in a fast‑paced environment and meet deadlines of multiple concurrent tasks.
• Ability to process multiple types of information and make judgments about moving from one task to another based on priority/importance.
• Ability to reconcile large volume accounts utilizing a variety of reconciliation tools.
• Facility with learning to effectively use applicable school systems, databases and tools. Ability to work and succeed individually and as part of a team in a highly structured and regulated work environment.

• Associate’s degree or higher from an academic institution accredited by a regional or national accrediting agency recognized by the U.S. Department of Education.
• 1-2 years of experience in accounting or a similar field in a post‑secondary institution.
• 1 year of experience using Campus Nexus.

The employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. The job requires close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Prolonged periods sitting at a desk and working on a computer.

The employee is usually not exposed to weather conditions. The noise level in the work environment is usually moderate.