Assistant Director - FNS Finance & Compliance

ROLE AND PURPOSE

Prepares, maintains, and analyzes the Department budgets; preparing periodic reports that compare budgeted costs to actual costs. Oversees the procurement of all food and non-food department related products, the USDA free and reduced meal application process, and is responsible for analyzing data and making cost-effective recommendations for the department annual budget and leadership decisions. Ensures all financial processes and procedures are conducted according to General Acceptable Accounting Practices, reconciling invoices, adjusting inventory, and serving as the FNS Department's liaison with the district's accounting departments to ensure data is transferred to the general ledger accurately.

Submits monthly reimbursement claims to TDA for all meal programs.

• Bachelor's degree required. Accounting, Business, Food Service Management, or Dietetics degree preferred.

• Four years of successful business financial management.
• School food service experience preferred.

• Cost accounting, preferably in a food service or related field, and knowledge of public education budgeting. School district procurement experience preferred. USDA free and reduced meal benefits experience preferred.
• Demonstrated ability to teach appropriate record‑keeping techniques.
• Supervisory experience preferred.
• Knowledge of cost accounting to include General Acceptable Accounting Practices (GAAP), EDP systems, and proficiency in the use of a personal computer.
• Advanced Excel spreadsheet capability is required.
• Must be detail‑oriented, perform duties with accuracy, have effective office and personnel management skills, and be able to work independently and with a cross‑functional team.

• Communicates and visits with direct reports and department leadership on a regular basis.
• Provides training to all staff regarding money handling and audit procedures.

• Reviews and analyzes monthly bank reconciliations for the FNS department.
• Helps create and maintain the department’s small equipment inventory and shipping/receiving system.
• Determines snack program costing to invoice internal and external groups.
• Prepares the monthly financial statements, cost reports, profit and loss reports by school, participation reports and monthly manual journal entries.
• Manages Quick Books system for catering department invoices and payments.

• Analyzes cost reports and makes recommendations for savings.
• Develops food, labor and other expense data needed for cost‑effective management decisions.
• Prepares, maintains and analyzes the department budget as per the direction of the Executive Director and monitors periodic change requests.
• Conducts periodic audits at school sites for financial accountability.
• Reviews individual school finances with supervisors and managers and develops appropriate tracking instruments.
• Manages department programs used for importing and exporting Food Service reimbursement claim information to the general ledger.
• Analyzes and reviews site‑based Accuclaim Adjustment and Edit Checks to submit an accurate claim.
• Reconciles school direct delivery invoices and inventory receiving to vendor invoices and statements.
• Maintains Chart of Account Codes in the department shipping/receiving software One Source.

• Serves as liaison with other district departments as needed for establishment/modification of financial reporting requirements and integration/implementation of Financial, Free & Reduced systems and Procurement processes.
• Monitors the procedures used and the data provided by the school cafeterias to prepare and submit accurate and timely reimbursement claims to the Texas Department of Agriculture.
• Prepares the Summer Food Service Reimbursement Claim and reconciles Summer Food Service expense accounts.
• Collects and submits data for Child and Adult Care Food Program Claim.
• Oversees yearly reimbursement rates for district.
• Oversees the collection of unpaid balances for each student in compliance…