Accounts Payable Clerk

Accounts Payable Specialist I

The Accounts Payable Specialist I is responsible for processing invoices and payments accurately and in a timely manner while ensuring compliance with local, state, and federal policies and procedures. This role requires strong organizational skills, attention to detail, and effective communication to support the accurate handling of accounts payable transactions. The position works closely with internal departments to help ensure all District liabilities are recorded and paid completely, accurately, and on schedule.

Key Responsibilities

• Process invoices and payment requests for assigned vendors in a timely and accurate manner.
• Perform three-way matching of purchase orders, receiving documents, and invoices to validate payment requests.
• Investigate and resolve invoice discrepancies, payment issues, and vendor account concerns.
• Reconcile vendor statements and follow up on outstanding balances or open items.
• Review purchase orders, requisitions, and receiving documentation to ensure proper payment processing.
• Monitor validation and exception reports and coordinate resolution of any processing errors.
• Maintain and review accounts payable reports, aging items, and open invoice records.
• Respond to vendor, campus, and departmental inquiries regarding payment status and account activity.
• Organize and maintain both electronic and hard-copy accounts payable records and documentation.
• Support check processing, year-end close activities, audits, and other special projects as needed.
• Participate in departmental meetings, training sessions, and process improvement efforts.
• Perform additional duties and responsibilities as assigned.

Minimum Qualifications

• High school diploma or equivalent required.
• Associate degree in Accounting, Business Administration, or a related field preferred.
• Minimum of three years of experience in accounts payable, accounting, bookkeeping, or a related finance function required.
• Experience with TEAMS or similar accounting software preferred.
• Working knowledge of W-9 and 1099 forms and related processing preferred.