Administrative Aide II

Administrative Aide II page is loaded## Administrative Aide II locations:
Chase Bank Tower - 11th Floortime type:
Full time posted on:
Posted Todayjob requisition :
JR101220
** SALARY**$22.50 - $28.13
** JOB SUMMARY
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* JOB SUMMARY:

This role involves working closely with city staff at all levels in various departments. The successful candidate will have the ability to handle a diverse set of tasks, including managing financial transactions, ensuring smooth communication, and assisting in the efficient processing of purchases and supplies.
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* ESSENTIAL JOB FUNCTIONS:

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* • Serves as a primary point of contact to answer inquiries, provide information, and communicate project updates to the public, city staff, and other relevant parties.
• Sets up new suppliers in the Enterprise Resource Planning (ERP) system, ensuring accuracy and completeness of information.
• Process cash receipts for various departments and ensure accurate recording.
• Handle invoicing and follow up on accounts receivable, ensuring timely collection of outstanding payments.
• Manage purchasing card supply orders, track inventory, and handle membership requests. Process and monitor orders in line with departmental needs.
• Work closely with various departments to streamline processes, resolve issues, and enhance operational efficiency.
** OTHER

JOB FUNCTIONS:

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* • Identify appropriate accounts and assign accounting distribution codes to record deposit transactions.
• Access and retrieve information from the financial management system.
• Assist staff with filing tasks as necessary, such as filing large volumes of documents or transferring older files to storage.
• Assisting with basic accounting functions, such as processing invoices, purchase orders, or expense reports.
• Other duties as assigned.
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* MINIMUM QUALIFICATIONS:

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* Knowledge, Skills and Abilities Required:

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* • Familiarity with general office practices, procedures, and the effective functioning of administrative tasks such as filing, organizing, and scheduling.
• Strong skills in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.) and other relevant software; ability to adapt to new tools and software quickly.
• Ability to communicate professionally and tactfully, both verbally and in writing, with a wide range of individuals, including city employees and the public.
• Demonstrate ability to manage and prioritize multiple tasks simultaneously while maintaining a high degree of accuracy and attention to detail.
• Ability to exercise discretion, confidentiality, and independent judgment, leveraging knowledge of the organization’s policies and procedures.
• Ability to work efficiently with minimal supervision while following general instructions and completing tasks within specified timelines.
• Ability to perform various physical tasks such as filing, sorting documents, standing, walking, typing, and performing routine office duties that may require bending, stooping, or twisting.
• Proficient in using office equipment such as computers, telephones, calculators, scanners, copiers, and fax machines.
• Ability to assess and prioritize multiple tasks, meeting deadlines while ensuring the completion of critical tasks and responsibilities.
• Ability to perform basic mathematical calculations involving fractions, percentages, and decimals, necessary for tasks such as invoicing, tracking expenses, and preparing financial reports.
• Capable of working within a set schedule, managing tasks and responsibilities effectively to meet organizational and departmental objectives.
• Strong ability to plan, organize, and coordinate tasks, collaborating with both internal and external stakeholders to accomplish team and unit goals.
** Qualifying

Education and Experience:

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* • Associate degree in a business-related field.• (3) three to (5) five years of related office experience required.
** Employment Screenings

Required:

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* • Criminal background check

City of Arlington is an Equal Opportunity Employer.### Introduce Yourself If you do not find a job that suits your experience, we welcome you to introduce yourself so Human Resources may be able to guide you to other opportunities.
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