Administrative Coordinator

Careers at Capital Consultants Management Corporation

Current job opportunities are posted here as they become available.

PLEASE NOTE:
This role is a temporary, limited term assignment only.

Do you thrive in a service-oriented environment where you are part of a collaborative team? Do you want to have a career with a company that values its employees?

We are CCMC, a community management company specializing in master-planned communities. Our vision of inspiring a resident-centric focus is brought to life by our core values:
Integrity, Respect, Service and Community.

This location creates a sense of place – and a sense of community – you will not find anywhere else in the area. The homes are as beautiful and unique as the natural environment surrounding them with traditional architecture, winding sidewalks, charming streetscapes, and elegant landscaping, which complements the environment instead of competing with it. The community offers access to acres of protected wetlands and open space, miles of river trails, a large lake, and a newly opened Sailing Center.

Residents will enjoy many modern conveniences, including schools, parks, recreational amenities, hotels, restaurants, retail shops, and offices. This is an award-winning community with a very robust Lifestyle program, hosting almost 100 lifestyle events annually.

At CCMC, our Administrative Coordinator plays a crucial role in executing our company’s purpose statement:
We build community by bringing people together in the neighborhoods where they live and in the offices where we work. Simply put, we create experiences that connect people.

The Administrative Coordinator will maintain a high degree of customer service in all resident inquiries and interactions; answer a high volume of phone calls and emails, and provide general information or re-direction to appropriate departments; all while learning and growing their administrative, communications, and accounting skills.

• Assist with Administrative, Accounting, and other clerical needs using a variety of office equipment, software, and tools
• Open, log in and appropriately disseminate all incoming mail and deliveries
• Accept Association payments, process checks for immediate posting, and assist Homeowners with payment options/methods and waivers of late fees or fines
• Manage accounts payables processes, including coding of invoices, maintenance of all expense backup documentation, and ensuring association checks are handled and distributed with the utmost care
• Inventory, maintain and order office and janitorial supplies
• Participate in community events and meetings as needed

• This is a TEMPORARY role with an estimated end date of July 2026.
• Professional and adaptable, demonstrate good time management and organizational skills and have demonstrated an ability to maintain the confidentiality of business matters
• Self-motivated, dependable, organized, and efficient with excellent problem-solving skills
• Computer skills that include a strong working knowledge of MS Office programs such as Outlook, Word and Excel
• Able to communicate effectively orally and in writing, and have high attention to detail
• Have excellent telephone manner, with a commitment to the highest customer service possible
• Must have a valid driver’s license in the state of employment and must have reliable means of transportation as a personal vehicle may be required to perform certain responsibilities
• Must be available to work a flexible schedule to meet the needs of the site as determined by the Community Manager, including possible evenings and weekends.
• Must pass pre-employment drug screen and background check

If driving is, or becomes, a requirement of the role, it is required, at all times, that you hold a valid state driver’s license for the class of vehicle you are driving, maintain a clean motor vehicle report, and hold current automobile insurance at statutory limits. You must notify Human Resources immediately regarding any change to your motor vehicle standing. CCMC may periodically review motor vehicle reports to ensure compliance with these requirements.

The physical…