Administrative Assistant

Position: Administrative Assistant I
Posting Number S06832P Position Title Administrative Assistant I Department Accounting Location Arlington Position Status Full-time Work Schedule

Monday - Friday 8:00am-5:00pm

* May occasionally work outside of normal office hours/days.

Salary Salary is commensurate based on qualifications and relevant experience up to $42,000. Pay Basis Bi-weekly

Job Summary

The Administrative Assistant I will provide general administrative support to both the Accounting Department and the Finance and Real Estate Department. Performs various routine administrative duties daily for both departments. Requires a broad understanding of organizational operations and procedures. Will handle confidential and sensitive material

Essential Duties and Responsibilities

* Addresses and resolves routine problems within the business or academic unit; apply internal and external policies and procedures during the resolution of problems.

* Serves as a liaison between the business or academic unit and internal and external clients.

* Creates routine correspondence (i.e., letters, emails, etc.); submits e-forms; maintains files and records and inputs class schedules for both departments.

* Schedules and coordinates meetings and events, including managing invitations, tracking RSVPs, securing room reservations, arranging catering, and ensuring all logistical details are executed accurately and on time.

* May perform one or more of the following: assist with departmental exams, act as timekeeper, maintain employee records, track annual appointments for the business or academic unit, etc.

* Coordinates travel arrangements and prepares expense vouchers and expense

* reimbursements. Also handles other reimbursement requests.

* May perform one or more of the following: assist in the reconciliation of departmental financial accounts; prepare and submit financial transactions including vouchers, requisitions, deposits, budget transfers.

* Use of a purchasing card for departmental purchases, including monthly reconciliation of all transactions.

* Performs other duties assigned.

Minimum Qualifications

* High school diploma or equivalent.

* Two (2) years of experience providing secretarial or administrative support or equivalent work experience.

Preferred Qualifications

* Bachelor's degree in Communication, General Studies, or Business.

* Experience with department budgets.

* Experience processing basic financial transactions.

* Experience with People Soft.

* Experience with The University of Texas at Arlington policies and procedures.

Knowledge,

Skills and Abilities

* Ability to utilize Microsoft Office Suite.

* Knowledge of standard office practices and procedures.

* Ability to maintain accurate records.

* Skilled in written and oral communication skills.

* Ability to collaborate effectively across two departments, adapting to shifting priorities and taking on diverse responsibilities to support organizational goals.

* Ability to resolve routine problems and make decisions.

* Ability to draft, read and comprehend a variety of correspondence.

* Ability to manage time effectively and prioritize work.

* Skilled in preparing clear and concise reports, correspondence, and other written materials.

* Skilled in conflict resolution, using tact, discretion, initiative, and independent judgment within established guidelines.

* Skilled in researching, compiling, and summarizing a variety of informational, financial, and statistical data and materials.

* Skilled in applying logical thinking to solve problems or accomplish tasks.

* Ability to understand, interpret and communicate policies, procedures, and protocols.

Other Requirements Workplace and Eligibility Conditions

* Standard office conditions.

* Repetitive use of a keyboard at a workstation.

* The incumbent will divide their time between the two departments, typically spending approximately half of the workweek working for each.

* Workload demands may occasionally require increased time devoted to one department to provide additional support or address operational needs.

Benefits Eligible Yes Benefits at UTA

We are proud to offer a comprehensive benefits package to all our employees at the University.

https://(Use the "Apply for this Job" box below).-benefits

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:

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CBC Requirement

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue…