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Administrative Assistant II
Job in
Arlington, Tarrant County, Texas, 76004, USA
Listed on 2026-06-07
Listing for:
University of Texas at Arlington
Full Time
position Listed on 2026-06-07
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Clerical
Job Description & How to Apply Below
Monday-Friday; 8:00am-5:00pm.
Salary Salary is commensurate based on qualifications and relevant experience. Pay Basis Bi-weekly
Job Summary
The Administrative Assistant II will provide administrative support to assist administrators and faculty in achieving departmental goals. May include one or more of the following duties: coordination of daily office management, assisting with budget preparation, drafting correspondence, processing documents for personnel matters, etc. Acts as a departmental liaison for the Welch Chair and his research group.
Essential Duties and Responsibilities
* Oversees the daily office operations of a business or academic unit.
* Serves as a liaison and acts on behalf of administrator in dealings with internal and external clients.
* Serves as the point of contact for office.
* Performs a variety of administrative duties for the department.
* Answers questions and resolves problems regarding the business unit.
* Ensures compliance with internal and external policies and procedures.
* Reviews and approves financial transactions including purchase orders, vouchers, deposits, transfer of funds and pro card transactions.
* May perform monthly reconcilement of pro cards.
* Coordinates travel arrangements and prepares expense vouchers and expense reimbursements. May track and maintain departmental financial accounts (i.e., cost centers, grants, etc.)
* Processes and maintains various personnel records (e.g., appointments, change of status, leave requests, terminations, etc.).
* May act as departmental timekeeper.
* Composes correspondence on behalf of supervisor or under own signature.
* Assist with meeting logistics including room scheduling, ordering of food, arranging for accommodations such as chairs, tables, marker boards, AV equipment, etc.
* May direct the work of other clerical staff by assigning duties.
* Performs other duties assigned.
Minimum Qualifications
* High school diploma or equivalent.
* Four (4) years of experience providing secretarial or administrative support in increasingly demanding positions.
Preferred Qualifications
* Bachelors' degree in Communication, General Studies, or Business.
Experience with department budgets.
* Experience processing basic financial transactions.
* Experience with People Soft.
* Experience with University of Texas at Arlington policies and procedures.
Knowledge,
Skills and Abilities
* Ability to utilize Microsoft Office Suite.
* Knowledge of standard office practices and procedures.
* Ability to maintain accurate records.
* Skilled in written and oral communication skills.
* Ability to independently resolve routine and complex problems and make decisions.
* Ability to draft, read and comprehend a variety of correspondence.
* Ability to manage time effectively and prioritize work.
* Skilled in preparing clear and concise reports, correspondence, and other written materials.
* Skilled in conflict resolution, using tact, discretion, initiative, and independent judgment within established guidelines.
* Skilled in researching, compiling, and summarizing a variety of informational, financial, and statistical data and materials.
* Skilled in applying logical thinking to solve problems or accomplish tasks.
* Understanding, interpreting, and communicating complicated policies, procedures, and protocols.
Other Requirements Workplace and Eligibility Conditions Benefits Eligible Yes Benefits at UTA
We are proud to offer a comprehensive benefits package to all our employees at the University.
https://(Use the "Apply for this Job" box below).-benefits
To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
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CBC Requirement
It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.
This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA-48. By assuming this position, and if you have access to critical infrastructure, you authorize the University to conduct routine background checks.
EEO Statement
It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In…
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