Environmental Heath and Safety Administrator

Overview

Posting Details
Position Information
Posting Number S06868P Position Title Environmental Heath and Safety Administrator Department Environmental  Location Arlington Position Status Full-time Work Schedule Monday-Friday; 8:00am-5:00pm

Salary:
Salary is commensurate based on qualifications and relevant experience up to $54,800 Pay Basis:
Monthly

• Financial and Procurement Administration
• Serve as departmental liaison with the Administration & Economic Development (AED) Business Office & Procurement Office regarding financial and procurement activities including vendor invoices, IDTs, PO requests and change orders.
• Process and coordinate procurement transactions in accordance with university policies and procedures.
• Manage departmental purchasing card transactions and perform monthly reconciliation.
• Assist with travel authorizations and expense processing.
• Support budget tracking and financial reporting activities.
• Serve as primary administrative support for all departmental procurement functions.
• Personnel Administration and Human Resources Support
• Serve as departmental timekeeper.
• Coordinate staff and student employee hiring processes in coordination with the Office of Talent, Culture, and Engagement (TCE) and the AED Business Office.
• Process and maintain personnel records including appointments, status changes, and separations.
• Coordinate onboarding and administrative support for staff and student employees.
• Provide general direction and oversight of pooled student workers supporting departmental operations.
• Office Management and Administrative Operations
• Oversee daily administrative operations of the EH&S office.
• Serve as a primary point of contact for internal and external stakeholders.
• Develop, maintain, and improve departmental administrative procedures and operating practices.
• Provide administrative support to department leadership and staff.
• Handle confidential and sensitive information.
• Manage department incoming mails, electronic mailbox, reception functions, telephone communications, and visitor assistance.
• Coordinate records management, retention, and document destruction activities.
• Maintain departmental filing systems, databases, and administrative records.
• Special Projects and Program Coordination
• Coordinate special projects under the general direction of the EH&S Director.
• Plan, organize, monitor, and track project activities, milestones, and deliverables.
• Administer departmental business systems, including Safety Management System software.
• Collect, analyze, and maintain operational and program data to support departmental decision-making.
• Develop and maintain project documentation and status reports.
• Reporting, Communications, and Publications
• Develop and maintain reports including Unit Effectiveness Reports, Resource Allocation Program Annual Progress Reports, Business Continuity Plans, Annual Accountability Reports, Space Use Management (CASIM) reporting
• Prepare and distribute departmental reports, newsletters, publications, and informational materials.
• Draft, edit, and maintain policies, procedures, manuals, forms, training materials, and promotional content.
• Manage and maintain departmental websites and SharePoint sites.
• Process Improvement and Operational Effectiveness
• Lead continuous improvement initiatives to enhance departmental operations and customer service.
• Evaluate administrative processes and recommend efficiencies.
• Monitor department’s operational performance metrics and support implementation of improvement strategies.
• Collaborate with leadership to improve program effectiveness and service delivery.
• Asset and Inventory Management
• Serve as departmental asset custodian and maintain departmental property inventory records.
• Coordinate annual inventory activities and asset verification.
• Facilitate asset transfers and surplus property processing.
• Monitor inventory-related compliance requirements.
• Departmental Support and Representation
• Serve as backup for Workers’ Compensation claims entry and Motor Vehicle Record reviews.
• May process campus employee clearance requests related to university driving privileges.
• May represent the department at meetings, training…