Administrative Assistant II

Job Summary

Provide advanced administrative and operational support to the Assistant Vice President for Student Success and Transitions and support initiatives connected to New Student, Transition, and Family Programs within the Division of Student Affairs. Coordinate executive-level scheduling, travel, financial reconciliation, office operations, communications, and administrative processes to support divisional priorities, student success initiatives, orientation and transition programs, and departmental operations. Serve as a primary liaison for internal and external stakeholders and assist with ensuring operational efficiency across assigned functional areas.

The annual salary for this position ranges from $40,000 to $50,000. The final offer will be based on the candidate’s experience, qualifications, and overall fit for the role.

• Oversee the daily office operations of a business or academic unit.
• Serve as a liaison and act on behalf of administrator in dealings with internal and external clients.
• Serve as the point of contact for the office.
• Perform a variety of administrative duties for the department.
• Answer questions and resolve problems regarding the business unit.
• Ensure compliance with internal and external policies and procedures.
• Review and approve financial transactions including purchase orders, vouchers, deposits, transfer of funds and pro card transactions.
• May perform monthly reconciliation of pro cards.
• Coordinate travel arrangements and prepare expense vouchers and expense reimbursements. May track and maintain departmental financial accounts (i.e., cost centers, grants, etc.).
• Process and maintain various personnel records (e.g., appointments, change of status, leave requests, terminations, etc.).
• May act as departmental timekeeper.
• Compose correspondence on behalf of supervisor or under own signature.
• Assist with meeting logistics including room scheduling, ordering of food, arranging for accommodations such as chairs, tables, marker boards, AV equipment, etc.
• May direct the work of other clerical staff by assigning duties.
• Perform other duties assigned.

• High school diploma or equivalent.
• Four (4) years of experience providing secretarial or administrative support in increasingly demanding positions.

• Bachelor’s degree in Communication, General Studies, or Business. Experience with department budgets.
• Experience in processing basic financial transactions.
• Experience with People Soft.
• Experience with University of Texas at Arlington policies and procedures.

• Ability to utilize Microsoft Office Suite.
• Knowledge of standard office practices and procedures.
• Ability to maintain accurate records.
• Skilled in written and oral communication skills.
• Ability to independently resolve routine and complex problems and make decisions.
• Ability to draft, read and comprehend a variety of correspondence.
• Ability to manage time effectively and prioritize work.
• Skilled in preparing clear and concise reports, correspondence, and other written materials.
• Skilled in conflict resolution, using tact, discretion, initiative, and independent judgment within established guidelines.
• Skilled in researching, compiling, and summarizing a variety of informational, financial, and statistical data and materials.
• Skilled in applying logical thinking to solve problems or accomplish tasks.
• Understanding, interpreting, and communicating complicated policies, procedures, and protocols.

Eligible for comprehensive benefits from the University of Texas at Arlington.

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status.

The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.