Coordinator II, Special Programs - Austin TX

Position Overview

Coordinator II, Special Programs – Austin, TX. Full‑time, Monday–Friday 8:00 a.m.–5:00 p.m., hybrid eligible. Salary $45,400–$50,000, commensurate with qualifications. Position available through 08/31/2027.

The Coordinator II, Special Programs serves as the coordinator for the Water Supply Division’s Technical Review and Oversight Team (TROT) at the Texas Commission on Environmental Quality (TCEQ), providing professional knowledge, administrative and managerial skills, and coordination for the assigned programs and projects. Responsible for coordinating the team’s administrative and technical tasks.

• Provides quality control and oversight to exception request submittals, examines and enters projects into the Water Utilities Database (WUD) and Teams Planner Application (or other tracking database) in accordance with standard procedures and in a timely manner, updating or correcting documentation as needed; prepares digital submittal files for review by technical staff.
• Develops processes to meet TCEQ response requirements and coordinates and organizes team activities and meetings to support the Team Leader; produces weekly project spreadsheets and other weekly data reports; maintains team templates and guidance documents and ensures accessibility of documents, monitors the section’s email box as needed.
• Responds to regulated community correspondence using standard operating procedures and independent judgement.
• Develops and maintains team databases to include frequently asked questions and response templates. Develops and maintains digital training guidance materials for staff.
• Coordinates the Team’s Project Timeframe Tracking (PTT) reporting (project accounting).
• Performs other duties assigned.

• Bachelor’s degree.
• Three (3) years related experience.

• Master’s degree.
• One (1) year related experience.
• Experience performing administrative review of technical documents, records management, and data entry.
• Experience creating basic databases and digital training materials.

• Solid working knowledge of Microsoft Word, Excel, and Teams and ability to learn and implement appropriate UTA and TCEQ rules, regulations, and procedures.
• Follows all applicable institutional standard operating procedures.
• Adheres to institutional paper and electronic file management requirements.
• Skill in organization, attention to details, and communication with clients, customers, and coworkers to gather information and/or explain policies and procedures.
• Skill in reviewing and analyzing records; determining proper courses of action; managing time and assignments to meet deadlines.
• Ability to draft routine correspondence, reports, documents, policies, procedures, or other lengthy documents via handwritten or use of technology; perform visual activities requiring prolonged attention to detail such as editing and proofreading; integrate complex concepts, procedures, and processes; mentor and train new staff as needed; exercise independent judgement and initiative with minimal supervision; and hear and understand speech to interact with coworkers/clients/customers on a routine or frequent basis with use of amplifying equipment/hearing aids if needed.

Full-time employees are eligible for a comprehensive benefits package that includes health insurance, retirement plans, and paid time off.

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status.

The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.