Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

Overview

The Sector Administrator role provides internal administrative and coordination support to Parkhill’s sectors and sector champions. This role supports sector operations and champion initiatives through internal documentation, scheduling and coordination, enabling efficient collaboration and alignment across teams.

This is a full-time position, paid bi-weekly on an hourly basis.

• Provides administrative and coordination support to sector leadership and internal technical staff to support efficient sector operations
• Serves as a shared internal resource across sector priorities, balancing multiple requests and coordinating internal workflows
• Coordinates internal meetings, schedules, calendars and related documentation, including note taking for internal sector discussions
• Supports internal scheduling, including staff availability tracking, time-off calendars and sector event coordination
• Coordinates internal sector training sessions, lunch and learns, and cross-department meetings
• Tracks internal administrative deadlines such as license renewals, maintain organized sector records, and assist with development of expense reports other internal documentation for Directors
• Liaises with centralized internal departments (People & Culture, Accounting, Marketing) to support alignment and information flow
• Provides administrative and coordination support for champion-led initiatives, programs and firmwide strategic efforts
• Assists with research, data collection, reporting, and preparation of materials related to champion initiatives
• Coordinates meetings, workshops and follow-up activities to support progress and consistency across the sector
• Assists in tracking metrics, compiling updates and maintaining documentation for champion-related programs
• Helps develop and maintain tools or resources used in champion initiatives such as templates, tracking systems, and shared databases
• Other duties as assigned

• High school diploma or equivalent required;
  Associate’s degree or administrative certification preferred
• Minimum 2 years of experience in an administrative support role; experience in an architecture, engineering, or construction (AEC) environment is a plus
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); familiarity with Adobe Acrobat, Bluebeam, Deltek Vantagepoint preferred
• Strong organizational, time management, and multitasking skills
• Excellent written and verbal communication
• Ability to work independently while balancing priorities