Jail Administrative Aide

## Jail Administrative Aide Apply locations:
Police Jail Operations time type:
Full time posted on:
Posted Yesterday time left to apply:
End Date:
June 20, 2026 (6 days left to apply) job requisition :
JR101593
** SALARY**$20.46 - $25.57
** JOB SUMMARY
*
* JOB SUMMARY:

Under general supervision, provides administrative assistance to Municipal Courts, County Courts, and jail operations. Performs office and clerical duties in support of Uniformed and/or sworn duty personnel. Performs paperwork entry, timekeeping, and Law Enforcement database system entries and updates in accordance with federal, state, and local laws as well as Department policy and guidelines.
*
* ESSENTIAL JOB FUNCTIONS:

*** Performs a variety of administrative checks including but not limited to:  + Driver’s License checks/verification, Criminal history/background checks, Warrant checks/verification.
* General office duties, including but not limited to:  + Scanning, Copying, Filing and file organization, appointment management.
* Receives in phone calls and communications from the general public and assists in a professional and respectful manner in accordance with the Department Policies and guidelines.
* Acts as the primary point of contact for the Jail in a courteous and professional manner on topics including but not limited to:  + Processing Payments for citations, fines, fees, court costs, etc.  + Communicating persons holding status and/or release procedures with potentially adversarial customers on the phone and in person.  + Processing Jail Inmate property by verifying, cross-checking, and documenting all items before release.
* Manages county and city court arraignments by:  + Preparing forms.  + Setting up dockets.  + Updating and finalizing appearance times and locations.
* Send Administrative messages to other jurisdictions for warrant pick-ups or bond information.
* Mailing out county bonds to Tarrant County Magistrate office.
* Sends out fingerprint records, Incident Tracking Numbers (TRN), and DPS Criminal History Reporting form (CR-43) to the appropriate parties.
* Training duties to new assistants and Jail officers, including but not limited to:  + Administrative duties.  + Jail Control Systems.  + Radio Operation.  + Jail policy, procedure, and guidelines.
* Notary public functions, including but not limited to:  + Affidavits.  + Sworn Statements.
* Jail Control and Monitoring systems to ensure the safety and security of the Jail, including but not limited to:  + Radio communication with Detention officers.  + Operate and monitor the secured door system.
* Operate and monitor the Camera systems.

MINIMUM QUALIFICATIONS:

Knowledge, Skills and Abilities Required:

* Knowledge of office and administrative practices and procedures.
* Skill in using PC Software including current Microsoft Office Suite of applications.
* Skill in communicating professionally city employees and the public by oral and written means.
* Skill with organization and attention to detail.
* Ability to exercise discretion and independent judgment utilizing knowledge of the organization's policies.
* Ability to work independently under general instructions.
* Ability to perform a variety of physical skills including but not limited to filing, pulling, seeing, sorting, squatting, standing, stooping, twisting body, typing, walking, and writing.
* Ability to operate office equipment including but not limited to PC, telephone, calculator, scanner, and copier.
* Ability to prioritize deadlines and tasks.
* Ability to learn new systems and procedures quickly.
* Ability to plan, organize, and collaborate with internal and external stakeholders to accomplish unit objectives.
* Ability to understand mathematical calculations involving fractions, percentages, and decimals.
* Ability to work within a set schedule.
* Ability to research and analyze information to identify trends and patterns.
* Ability to maintain confidentiality and work with sensitive information.
* Ability to de-escalate potentially adversarial situations.
** Qualifying

Education and Experience:

*** High school diploma or equivalent required.
* Two (2) years of experience in a clerical or administrative support role.
* One (1)…