Administrative Specialist

Posting Details
Position Information
Posting Number S06874P Position Title Administrative Specialist Department Facilities Mgmt Administration Location Arlington Position Status Full-time Work Schedule
Monday – Friday, 8:00 a.m. – 5:00 p.m.
Salary Salary is commensurate based on qualifications and relevant experience Pay Basis Monthly

Provides executive administrative support to leadership (i.e., Assoc./Asst. Vice President, Assoc./Asst. Vice Provost, or business unit Chief) handling a wide variety of responsibilities involving administrative functions of the office. Manages the calendar, meetings, travel, correspondence, and budget.

• Relieves leaders of a wide variety of administrative responsibilities and tasks which require a thorough understanding of the policies and procedures of the University. Responsibilities may consist of, but not limited to, managing calendars, arranging meetings, coordinating travel arrangements and expense reimbursements, submitting documents related to employee actions, timekeeping, etc.
• Provides assistance with financial and budget matters to include, but not limited to, the facilitation of departmental purchases, confirming fund availability, reviewing account balances, and creating requisitions. Perform monthly and annual reconciliation of cost centers and Procard activity; resolve discrepancies.
• Manages inquiries directed to the leader; determines the proper course of action and collaborates with the appropriate individual(s) to formulate the responses.
• Composes complex correspondence/memorandums and proofreads documents. Handles confidential and sensitive information as appropriate.
• May develop and prepare presentations and reports; advises others of the leader’s views on policies or issues, using judgment and discretion.
• Performs other duties as assigned.

• Associate’s degree in business or a related field of study and five (5) years of experience providing high-level administrative support OR seven (7) years of an equivalent combination of education and experience.

• Knowledge of the University’s policies and procedures.
• Knowledge of People Soft.

• Excellent communication skills (written and verbal).
• Ability to communicate and liaise with faculty and administrators.
• Efficient and competent working knowledge of Microsoft Office.

Benefits Eligible Yes. Benefits  are proud to offer a comprehensive benefits package to all our employees at the University. Benefits can be viewed at https://(Use the "Apply for this Job" box below). To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off.

To access this tool and learn more about the total value of your benefits, please visit .

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University. This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA-48.

By assuming this position, and if you have access to critical infrastructure
, you authorize the University to conduct routine background checks.

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status.

The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.