Administrative Assistant

Position Information

Posting Number: S06727P

Position Title:

Administrative Assistant I

Department:
Student Activities

Location:

Arlington

Position Status:
Full-time

Work Schedule:

Monday – Friday; 8:00am-5:00pm, with occasional evening and weekend work for special events.

Salary: commensurate based on qualifications and relevant experience, up to $40,699

Pay Basis:
Monthly

The Administrative Assistant I provides general administrative support to a business or academic unit under general supervision. Performs various routine administrative duties daily. Requires a broad understanding of organizational operations and procedures and may handle confidential and sensitive material.

• Addresses and resolves routine problems within the business or academic unit, applying internal and external policies and procedures during the resolution of problems.
• Serves as a liaison between the business or academic unit and internal and external clients.
• Creates routine correspondence (letters, emails, course syllabi, etc.), submits e‑forms, and maintains files and records.
• Manages and maintains department and/or manager’s calendars; organizes schedules and meetings.
• Coordinates travel arrangements and prepares expense vouchers and expense reimbursements.
• May perform one or more of the following: reconcile departmental financial accounts; review and approve financial transactions including vouchers, deposits, transfer of funds, and reconciliation of the Procard account.
• May perform one or more of the following: act as a timekeeper, maintain employee records, track annual appointments for the business or academic unit, etc.
• Performs other duties assigned.

• High school diploma or equivalent.
• Two (2) years of experience providing secretarial or administrative support or equivalent work experience.

• Bachelor’s degree in Communication, General Studies, or Business.
• Experience with department budgets.
• Experience processing basic financial transactions.
• Experience with People Soft.
• Experience with University of Texas at Arlington policies and procedures.

• Ability to utilize Microsoft Office Suite.
• Knowledge of standard office practices and procedures.
• Ability to maintain accurate records.
• Skilled in written and oral communication.
• Ability to resolve routine problems and make decisions.
• Ability to draft, read and comprehend a variety of correspondence.
• Ability to manage time effectively and prioritize work.
• Skilled in preparing clear and concise reports, correspondence, and other written materials.
• Skilled in conflict resolution, using tact, discretion, initiative, and independent judgment within established guidelines.
• Skilled in researching, compiling, and summarizing a variety of informational, financial, and statistical data.
• Skilled in applying logical thinking to solve problems or accomplish tasks.
• Ability to understand, interpret and communicate policies, procedures, and protocols.

• May be required to drive a 15‑passenger van.
• The work environment is a center of student activity for the campus, involving fast pace, frequent interruptions, and daily contact with students, faculty, staff, and the public.
• The environment involves balancing different priorities and a quick response to unexpected situations.

We are proud to offer a comprehensive benefits package to all our employees at the University. Visit https://(Use the "Apply for this Job" box below). for more information.

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The University of Texas at Arlington will conduct a criminal background check on any applicant who is under final consideration for employment. If the position has access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code, the applicant will be required to maintain the security and integrity of that infrastructure.

It is the policy of The…