Administrative Assistant II

Position Information

Posting Number: S06637P

Position Title:

Administrative Assistant II

Department: VP-Admin and Economic Develop

Location:

Arlington

Position Status:
Full-time

Work Schedule:

Monday – Friday; 8:00am – 5:00pm

Salary: $54,000–$58,299 (based on qualifications and experience).

The Administrative Assistant II provides administrative support to the Office of Administration and Economic Development to assist department leadership in achieving operational goals. Responsibilities include managing daily office functions, coordinating calendars and travel, preparing correspondence and records, processing financial and personnel transactions, coordinating meetings and events, and supporting departmental compliance and inventory activities. Serves as a departmental liaison and provides backup support to the Executive Assistant.

• Oversee daily office operations, serve as the point of contact for internal and external stakeholders, and manage incoming communications, including phone calls, visitors, and mail.
• Provide administrative support to the business unit, including coordinating and managing travel arrangements for the Vice President, ensuring policy compliance and accurate preparation of itineraries and reimbursement documentation.
• Provide shared administrative support for the Assistant Vice President of Auxiliary Enterprise, Chief Sustainability Officer, and Chief Compliance Officer, including meeting coordination, documentation management, and travel scheduling in alignment with university policies.
• Assist the Executive Assistant with business unit operations, including coordination of meetings and events, scheduling, catering, accommodations, and speaker support to ensure efficient and effective execution.
• Review and process financial transactions, including Pro Card reconciliations, invoices, and inventory-related transactions, ensuring compliance with university guidelines and procedures.
• Serve as departmental timekeeper, ensuring accurate time entry, approvals, and compliance with payroll guidelines.
• Maintain departmental records and files, including Real Estate Property Records, ensuring accuracy, accessibility, and compliance with retention requirements.
• Support departmental inventory and compliance initiatives, including AED maintenance, UT System-wide Equipment Renewal, and Allied Health Medical Professional Liability tracking.
• Represent the department in CASIM Space Surveys and the State Employee Charitable Campaign (SECC), coordinating submissions and maintaining required documentation.
• Perform other duties assigned.

• High school diploma or equivalent.
• Four (4) years of experience providing secretarial or administrative support in increasingly demanding positions.

• Bachelor’s degree in Communication, General Studies, or Business.
• Experience with department budgets.
• Experience processing basic financial transactions.
• Experience with People Soft.
• Experience with University of Texas at Arlington policies and procedures.

• Ability to utilize Microsoft Office Suite.
• Knowledge of standard office practices and procedures.
• Ability to maintain accurate records.
• Skilled in written and oral communication skills.
• Ability to independently resolve routine and complex problems and make decisions.
• Ability to draft, read and comprehend a variety of correspondence.
• Ability to manage time effectively and prioritize work.
• Skilled in preparing clear and concise reports, correspondence, and other written materials.
• Skilled in conflict resolution, using tact, discretion, initiative, and independent judgment within established guidelines.
• Skilled in researching, compiling, and summarizing a variety of informational, financial, and statistical data and materials.
• Skilled in applying logical thinking to solve problems or accomplish tasks.
• Understanding, interpreting, and communicating complicated policies, procedures, and protocols.

We are proud to offer a comprehensive benefits package to all our employees at the University.
https://(Use the "Apply for this Job" box below).-benefits

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