Assistant Registrar Scheduling & Curriculum

Assistant Registrar for Scheduling & Curriculum Please see Special Instructions for more details.

Applicants must include in their online resume the following information:
1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and
2)

Education:

school name, degree type, and major.

Posting Number

Posting Number S06821P

Position Title

Position Title Assistant Registrar for Scheduling & Curriculum

Department

Department Registrar

Location

Location Arlington

Position Status

Position Status Full-time

Work Schedule

Monday-Friday; 8:00am-5:00pm.

• Occasional work on weekends, evenings or holidays is required.
• Some travel expected.

Salary Salary is commensurate based on qualifications and relevant experience up to $60,000

Pay Basis

Pay Basis Monthly

The Assistant Registrar provides strategic leadership and operational oversight for the development, production, and publication of the University catalog. This position also oversees the management of the institution’s course inventory within the student information system and delivers guidance and training to the campus community on the effective use of Course Leaf for catalog, curriculum, and class scheduling management. The role also holds responsibility for classroom assignments in Ad Astra and developing the final exam schedule for the University.

This position supervises three coordinators who manage catalog and course inventory operations, class and event scheduling, ensuring accuracy, quality, and efficiency across all processes.

In addition, the Assistant Registrar contributes to broader Office of the Registrar initiatives, including business process analysis and improvement, staff training and communication, data review and integrity audits, and execution of special projects.

• Manage classroom assignments in Ad Astra and conduct comprehensive analysis of classroom utilization data to identify trends, peak usage times, and optimization.
• Independently implement changes to assignments based on analysis.
• Develop and communicate the official final exam schedule each semester, manage all related logistics and exception requests.
• Serve as a primary scheduling resource and consultant for academic department administrators, providing expert guidance on scheduling best practices, system usage, and conflict resolution.
• Act as a primary functional lead for academic scheduling systems and course inventory and catalog systems (Ad Astra, CIM, CAT, CLSS); responsible for configuring, testing, and implementing system upgrades and new features.
• Oversee the production process of the Course Schedule, from initial departmental submissions to final publication, ensuring adherence to the University’s course scheduling policies and deadlines.
• Oversee curriculum changes in the course inventory management system.
• Serve as the Course Leaf administrator, managing system workflows, user roles, and permissions to support efficient production.
• Create and maintain a comprehensive suite of training resources, including user guides, procedural documentation, and FAQs to support catalog management and course scheduling processes.
• Design and deliver ongoing training workshops for departmental schedulers, ensuring consistent application of policies, systems, and best practices.
• Collaborate with campus partners to ensure the accuracy of catalog content and assess catalog production processes to identify and implement improvements.
• Serve on committees and task forces and perform other duties as assigned.

• Five (5) years of progressively responsible experience in Records and Registration or closely related areas to the Registrar’s Office.
• Three (3) years of supervisory experience.
• Experience with utilizing Ad Astra and Course Leaf products to support academic scheduling, curriculum management, and catalog operations.
• An equivalent mix of education and relevant experience in a similar role.

• Experience with People Soft.
• Experience leading projects to completion.

• Excellent customer service, organizational improvement…