Administrative Specialist

Posting Details

Posting Number: S06745P

Position Title:

Administrative Specialist

Department:
Academic Innovation

Location:

Arlington

Full-time

Work Schedule:

Monday – Friday, 8:00am – 5:00pm

Salary is commensurate based on qualifications and experience. Pay Basis:
Monthly

The Administrative Specialist provides executive administrative support to Vice Provost and Directors, handling a wide variety of responsibilities involving administrative functions of the office. Manages the calendar, meetings, travel, correspondence, and budget.

• Relieves leaders of a wide variety of administrative responsibilities and tasks which require a thorough understanding of the policies and procedures of the University.
• Responsibilities may consist of, but are not limited to, managing calendars, arranging meetings, coordinating travel arrangements and expense reimbursements, submitting documents related to employee actions, timekeeping, etc.
• Provides assistance with financial and budget matters including facilitation of departmental purchases, confirming fund availability, reviewing account balances and creating requisitions.
• Performs monthly and annual reconciliation of cost centers and Procard activity; resolves discrepancies.
• Manages inquiries directed to the leader; determines the proper course of action and collaborates with the appropriate individuals to formulate responses.
• Composes complex correspondence/memorandums and proofreads documents.
• Handles confidential and sensitive information as appropriate.
• May develop and prepare presentations and reports; advises others of the leader’s views on policies or issues, using judgment and discretion.
• Performs other duties as assigned.

• Associate’s degree in business or a related field of study.
• Five (5) years of experience providing high-level administrative support OR seven (7) years of an equivalent combination of education and experience.

• Knowledge and experience of the University’s policies and procedures.
• Knowledge and experience of People Soft.

• Excellent communication skills (written and verbal).
• Ability to communicate and liaise with faculty and administrators.
• Efficient and competent working knowledge of Microsoft Office.

We are proud to offer a comprehensive benefits package to all our employees at the University.

Benefits include health insurance, retirement plans, and paid time off.

For more information, visit https://(Use the "Apply for this Job" box below).-benefits

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University. This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code.

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status.

The University also prohibits discrimination on the basis of gender identity and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding related to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to  or email ADADocs.