Mailroom Coordinator Job Arlington area,Texas USA,Administrative/Clerical

Mailroom Coordinator

Location:

Arlington, TX

Position Type:

Full-Time

FLSA Status:

Non-Exempt

Reports To:

Director of Internal Services

Work Hours:

Monday – Friday 8 AM – 5 PM, ability to work weekends and/or extended hours, as needed.

Position Summary:

The Mailroom Coordinator is responsible for the coordination and distribution among departments of incoming and outgoing mail, mail automation production, mailing, and assembly.

Duties / Responsibilities:

Oversee and coordinate the work efforts of the mailroom, including prioritization of projects and answering customer questions.
Manage all postage equipment and maintain it in good working order.
Keep an accurate log of all departments’ postage costs, reconciling accounts daily, weekly, and monthly.
Perform mail duties including addressing mailings, sorting and delivery of incoming mail, and processing outgoing mail.
Schedule and oversee projects and mailings.
Maintain needed inventory.
Complete daily reporting logs for projects and mailings.
Complete end‑of‑month reporting for the chargeback system, which includes entering invoices for projects.
Train temporary help as required for projects.
Assist with receiving and shipping packages with UPS, Fed Ex, etc., including accepting incoming deliveries, verifying package information, logging and tracking shipments, and communicating and delivering of shipments to fellow team members.
Other duties as assigned.

Supervisory Responsibilities:

This position has no supervisory responsibilities.

Knowledge, Skills, and Ability Requirements:

High School diploma or equivalent preferred.
Customer‑service oriented work approach to fulfill employees’ work‑related needs.
Ability to learn and adhere to postal regulations (experience is a plus).
Ability to prioritize work and perform well under pressure.
Ability to work without close supervision and to set one’s own priorities.
Ability to drive the company van for work‑related needs.
Ability to be in contact with cleaning solvents when cleaning equipment.
Ability to operate manual and electric pallet jacks.

Experience and Other Requirements:

2+ years’ experience in computer skills, including Word, Excel, Outlook, etc.
Must be adaptable and flexible.
Must have a valid driver’s license.
Must pass the RVP program and maintain a “Green Light” status.
Must adhere to the Code of Conduct of the USBC Registered Volunteer Program as a condition of employment and continued employment.

Physical Demands:

Must be able to remain in a stationary position, often standing or sitting for prolonged periods, along with walking throughout the facility.
Must be able to bend, stoop, and/or climb.
Must be able to move/lift up to 60 lbs.

Travel:

None

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