Senior Secretariat

Position Overview:

U.S. Federal Solutions is looking for an experienced professional to provide senior-level secretariat and administrative support to the Office of the Assistant Secretary of the Air Force for Acquisition (SAF/AQ). This role supports senior leaders at the Pentagon and involves regular interaction with general officers, senior civilians, and industry executives. It calls for sound judgment, strong communication skills, and a solid understanding of how government processes work.

• Position Description
  Senior Secretariat Support
  U.S. Federal Solutions | Pentagon, Washington, D.C.

• What you’ll do

  • Support SAF/AQ leadership with day-to-day secretariat and administrative needs that keep the organization running smoothly.
  • Plan and coordinate events, meetings, and visits for distinguished guests, securing facilities and ensuring all materials are ready on time.
  • Prepare correspondence, reports, briefings, presentations, and other documents for internal and external audiences, ensuring accuracy and clarity.
  • Review documents that require government signature, checking for compliance, quality, grammar, formatting, and required attachments.
  • Track and manage suspense items, project statuses, and workflow actions so the team meets all deadlines.
  • Distribute correspondence and meeting materials, maintain filing and record systems, and conduct basic research when needed.
  • Manage daily actions within the Task Management Tool (TMT), monitor new tasks, assign them appropriately, and prepare weekly stakeholder updates and status slides.
  • Support travel administration through the Defense Travel System (DTS), preparing authorizations and vouchers for government approval.
  • Assist with budget documentation and preparations for submission cycles as needed.
  • Provide support for VTC setup and coordination, and help maintain the organization’s SharePoint and Air Force Portal pages, including quarterly content updates.

• What you bring

  • Experience supporting senior government leaders or working in a military or federal acquisition environment.
  • Active and adjudicated Secret security clearance
  • BS/BA Degree
  • Strong writing and editing skills, with the ability to produce polished, ready-to-send materials.
  • Familiarity with military customs and courtesies.
  • Strong organizational habits and the ability to manage multiple deadlines in a fast-moving environment.
  • Experience with tools such as TMT, DTS, SharePoint, and standard office software.

If you’re dependable, detail-oriented, and comfortable supporting a high-visibility mission, this role offers the chance to contribute directly to Air Force acquisition priorities at the highest level.

Office

Hours:

• 0800 to 1700 Monday through Friday
• Must be local to the Washington D.C. area.
• Occasional telework may be approved in advance by the client though not guaranteed

• Employer-provided paid Medical / Dental / Vision insurance.
• Employer matching 401K plan.
• PTO
• 11 Federal Holidays
• Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance.