Process Asset Library Administrator

Who We Are:

• CAE Vision: Our vision is to be the worldwide partner of choice in defense and security, and civil aviation by revolutionizing our customers’ training and critical operations with digitally immersive solutions to elevate safety, efficiency and readiness.
• CAE Defense & Security Mission: CAE's Defense and Security business unit focuses on helping prepare military customers to develop and maintain the highest levels of mission readiness.
• CAE Values: Empowerment, Innovation, Excellence, Integrity and OneCAE make us who we are and we strive to make a difference in the world while helping each other succeed.

• Comprehensive and competitive benefits package and flexibility that promotes work-life balance
• A work environment where all employees are valued, respected and safe
• Freedom to succeed by enabling team members to deliver, take initiatives and make decisions
• Recognition, professional development, advancement and having fun!

This key position supports delivering Quality to the entire organization. The selected candidate will be responsible for maintaining the CAE USA Process Asset Libraries by improving, releasing, and canceling processes and supporting the Quality and Continuous Improvement Organization in accordance with corporate strategies and objectives.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Works with Process Owners, as the initial PAL point of contact, to maintain the content, authorization, and suitability of the process library.
• Protects the library (e.g., from loss of integrity, unauthorized changes, or improper use)
• Ensures availability of the process library for use
• Removes obsolete process documents from the library to prevent unintended use
• Maintains version control of master document files
• Ensures only authorized new documents, document changes, or document cancellations are published to the PAL
• Ensures proper completion of new, change, release, and cancellation requests.
• Maintain document revisions and releases process documents
• Checks process document submittals for adherence to required templates.
• Follows and assigns document numbering conventions to new process documents using the required naming convention guidelines.
• Monitors workflow from submittal to publishing, notification, and closure.
• Maintains PAL-Admin templates, tools, work instructions, and processes, and completes an annual review of these tools.
• Maintains the list of business process owners for each organizational function.
• Maintains PAL-Admin change control records.
• Provides overall process guidance and education to users of the PAL change process.
• Establishes tracking system to ensure required maintenance reviews / updates are accomplished.

These responsibilities are for administrative support to the Quality and Continuous Improvement Organization:

• Provides administrative support during Internal and External Audits
• Maintain the required cadence of metrics and data reporting/pulling, when required
• Provides web-based content administration for Quality Assurance organization
• Maintain flexibility to support as hoc administrative tasks for the Quality and Continuous Improvement Organization.

• Associate’s degree or equivalent work experience
• Experience with AS9100 preferred, but not required
• Highly proficient with Microsoft Office (Word, Excel, PowerPoint, Vizio, Teams, SharePoint, Outlook)
• Due to U.S. Government contract requirements, only U.S. citizens are eligible for this role.

• Experience applying administrative and organized approaches to unstructured situations
• Excellent verbal and written communication skills and problem-solving abilities
• Must exhibit a high level of motivation, sense of urgency, attention to detail and energetic approach to job duties and requirements to complete work in a timely manner

Must comply with all company security and data protection / usage policies and procedures. Personally responsible for proper marking and handling of all information and materials, in any form. Shall not divulge any…