Administrative Officer; Caregiver Program

Administrative Officer (Caregiver Support Program)

The purpose of the position is to direct and perform all administrative functions that include administration, human resources management, budget and finance, management and program analysis, office support services, document control, logistics, and a variety of related administrative matters in support of the program. The incumbent is responsible for the overall daily administrative operations and management of the CSP and serves as the administrative assistant to the Program Manager and Lead Coordinator.

The primary responsibility of this position is to provide accurate and reliable advice on a wide range of administrative functions as these apply to the service, either as a personal advisory to the supervisor and by directing (or obtaining services of) specialists, technicians and clerical support positions in delivering services to management and employees of the service. As a member of the service management team, plans, analyzes and monitors the formulation and development of service-wide plans, programs, procedures, operating policies, internal controls and program goals.

These plans, policies and programs are characterized by a complex web of laws, regulations, and policies. The incumbent is the authoritative source for guidance and assumes the lead role in developing, documenting and publicizing policy and procedural issuances that govern management of the service. Provides overall coordination throughout planning and development phases, leading to executed agreements. Develops, initiates, and implements administrative policies and procedures for VISN 17 CSP wide areas of responsibility.

Discusses pertinent issues with operating personnel to determine the impact on new or revised guidance on current operations. Recommends the establishment of and prepares administrative policies and procedures for implementation throughout the VISN. Provides advice and guidance on the interpretation and application of administrative directives and instructions. Participates in the development of strategic long-range planning for the installation. Analyzes plans to determine the impact on administrative processes and the feasibility of making modifications to accomplish mission requirements.

Oversees and directs the budget and financial management staff in preparing, consolidating, and submitting budget estimates and justifications for all service programs. Works with financial management officials to stay informed of shifts in funding and emphases at the policy levels of the VA and advises service leadership on opportunities and strategies for acquiring funding for various purposes and from sources that lie beyond the customary resources available to the service.

Incumbent is responsible for implementing a system of control which assures that the fiscal management of the program will be maintained on a sound basis using accepted accounting practices. This includes the appropriate use and understanding of Fund Control Points and ensuring that expenditures of funds conform to budget plans without marked deviations. Provides technical and administrative supervision of a small CSP administrative subordinate staff.

Exercises human resources responsibility by initiating requests for recruitment, interviewing and selecting employees, complying with EEO objectives; planning and assigning work, and maintaining accurate and current position descriptions. Serves as VISN level Patient Advocate coordinator to facilitate timely CSP appeal resolution between the WSNC. Applies a comprehensive knowledge of general and divisional management and organizational techniques, systems, and procedures to perform a wide variety of analytical studies and projects that relate to long-range planning, foundational services and productivity improvement.

Work Schedule:

Monday - Friday, 8:00am - 4:30pm CST

Telework:
Not Authorized

Virtual:
This is not a virtual position.

Position Description/PD#:
Administrative Officer (Caregiver Support Program) / PD084350

Relocation/Recruitment

Incentives:

Not Authorized

Permanent Change of Station (PCS):
Not Authorized