Contract Coordinator II

Salary

The annual salary for this position ranges from $37,600 to $44,000. The final offer will be commensurate with the candidate’s relevant experience and qualifications.

• Resume
• Cover letter

Provides administrative and operational support to Program Directors and the Lead Contracts Coordinator in the coordination, processing, and maintenance of contractual agreements for graduate and undergraduate students enrolled in clinical coursework. Supports the contract approval workflow by tracking agreement status, facilitating required documentation, preparing reports, maintaining contract-related data, and assisting with process updates and training activities. Contributes to the development and implementation of procedures and protocols for securing agreements with large clinical partners.

Serves as a resource to leadership, team members, and stakeholders by responding to contract-related inquiries and providing accurate information regarding contract processes and requirements.

• Assists in the preparation and submission of contractual agreements between the College of Nursing and Health Innovation and clinical/non-clinical affiliates.
• Monitors and tracks complete and incomplete agreements.
• Identifies expiring contracts, contacts the clinical agencies to answer queries from new clinical sites.
• Assists members of the Clinical Coordination Team by providing contract status.
• Conducts daily technical review of contracts and related documents to verify that contract data and contractual language comply with facility partners and university guidelines.
• Reviews contracts for program coverage, facility coverage, term length, and conditions.
• Communicates with affiliates, clinical staff, and CONHI leadership regarding contract requirements, documentation, and contract data.
• Responds to inquiries, provides clarification, supports administrative needs such as annual contract reporting and affiliation agreements for grant proposals, and assists program managers and faculty in securing and maintaining affiliation partnerships.
• Provides administrative support to the contracts and clinical coordination teams.
• Assists lead coordinator in training staff on policies and procedures for contract execution.
• Helps develop training materials, assists with implementation of a quality assurance monitoring program for team members including monitoring performance of new team members and completing audits.
• Serves as back up for Lead Coordinator. Leads team meetings in the absence of the Lead Coordinator.
• Develops and maintains collaborative relationships with legal correspondents at clinical sites.
• Inputs contract information into appropriate databases such as SharePoint and Exxat.
• Inputs, edits, stores, retrieves, formats, and accumulates a variety of documents and reports that relate to contract maintenance such as daily reports and audits.
• Performs other duties as assigned.

• Bachelor’s degree and two (2) years of experience processing contracts or six (6) years of an equivalent combination of education and experience.

• Bachelor's degree and at least three (3) years of experience processing contracts or related administrative experience.

• Working knowledge of contract administration, tracking, and documentation practices.
• Knowledge of healthcare, clinical education, or affiliation agreement processes.
• Ability to interpret and apply contract terms, policies, and procedures accurately.
• Strong written and verbal communication skills.
• Strong analytical, organizational, and problem-solving skills.
• Ability to provide responsive service and maintain effective working relationships.
• Proficiency with Microsoft Office, database systems, and document management tools.
• Ability to work independently, manage priorities, maintain confidentiality, and meet deadlines.

• Monday through Friday; 8:00am through 5:00pm
• Hybrid work environment (remote & in-office)

Position is benefit eligible:
Yes

We are proud to offer a comprehensive benefits package to our employees at the University.

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