Process Asset Library Administrator Job Arlington area,Texas USA,Administrative/Clerical

Position: Process Asset Library Administrator-EN

Overview

CAE Vision:
Our worldwide partner of choice in defense, security and civil aviation by delivering digitally immersive solutions that elevate safety, efficiency and readiness.

CAE Defense & Security Mission:
The Defense and Security business unit helps military customers develop and maintain the highest levels of mission readiness.

CAE Values:
Empowerment, Innovation, Excellence, Integrity and OneCAE. We strive to make a difference in the world while helping each other succeed.

What We Have to Offer

Comprehensive and competitive benefits package and flexibility that promotes work-life balance
A work environment where all employees are valued, respected and safe
Freedom to succeed by enabling team members to deliver, take initiatives and make decisions
Recognition, professional development, advancement and having fun

Summary

This key position supports delivering Quality to the entire organization. The selected candidate will be responsible for maintaining the CAE USA Process Asset Libraries by improving, releasing, and canceling processes and supporting the Quality and Continuous Improvement Organization in accordance with corporate strategies and objectives.

Essential Duties and Responsibilities

Works with Process Owners as the initial PAL point of contact to maintain the content, authorization, and suitability of the process library.

Protects the library from loss of integrity, unauthorized changes, or improper use.

Ensures availability of the process library for use.

Removes obsolete process documents from the library to prevent unintended use.

Maintains version control of master document files.

Ensures only authorized new documents, document changes, or document cancellations are published to the PAL.

Ensures proper completion of new, change, release, and cancellation requests.

Maintains document revisions and release process documents.

Checks process document submittals for adherence to required templates.

Follows and assigns document numbering conventions to new process documents using the required naming convention guidelines.

Monitors workflow from submittal to publishing, notification, and closure.

Maintains PAL-Admin templates, tools, work instructions, and processes, and completes an annual review of these tools.

Maintains the list of business process owners for each organizational function.

Maintains PAL-Admin change control records.

Provides overall process guidance and education to users of the PAL change process.

Establishes tracking system to ensure required maintenance reviews and updates are accomplished.

These responsibilities are for administrative support to the Quality and Continuous Improvement Organization:

Provides administrative support during Internal and External Audits.

Maintains the required cadence of metrics and data reporting/pulling, when required.

Provides web-based content administration for Quality Assurance organization.

Maintains flexibility to support ad hoc administrative tasks for the Quality and Continuous Improvement Organization.

Qualifications and Education Requirements

Associate’s degree or equivalent work experience
Experience with AS9100 preferred, but not required
Highly proficient with Microsoft Office (Word, Excel, PowerPoint, Visio, Teams, SharePoint, Outlook)
Due to U.S. Government contract requirements, only U.S. citizens are eligible for this role.

Preferred Skills

Experience applying administrative and organized approaches to unstructured situations
Excellent verbal and written communication skills and problem-solving abilities
High motivation, sense of urgency, attention to detail and energetic approach to job duties

Security Responsibilities

Must comply with all company security and data protection/usage policies and procedures. Responsible for proper marking and handling of information and materials. Do not divulge information to unauthorized individuals. All government and proprietary information will be stored electronically on company resources.

Incumbent must be eligible for DoD Personal Security Clearance.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment.

Physical Demands

The physical…