Mailroom Coordinator

Job Title: Mailroom Coordinator

Location: Arlington, TX

Position Type: Full-Time

FLSA Status: Non-Exempt

Reports To: Director of Internal Services

Work Hours: Monday – Friday 8 AM – 5 PM, ability to work weekends and/or extended hours, as needed.

The Mailroom Coordinator is responsible for the coordination and distribution among departments of incoming and outgoing mail, mail automation production, mailing, and assembly.

• Oversee and coordinate the work efforts of the mailroom, including prioritization of projects and answering customer questions.
• Manage all postage equipment and maintain it in good working order.
• Keep an accurate log of all departments' postage costs, reconciling accounts daily/weekly/monthly.
• Perform mail duties including addressing mailings, sorting/delivery of incoming, and processing outgoing mail.
• Schedule and oversee projects and mailings.
• Maintain needed inventory.
• Complete daily reporting logs for projects/mailings.
• Complete end‑of‑month reporting for the chargeback system, which includes entering invoices for projects.
• Train temporary help as required for projects.
• Assist with receiving and shipping packages with UPS, Fed Ex, etc., including accepting incoming deliveries, verifying package information, logging and tracking shipments, and communicating/delivering of shipments to fellow team members.
• Other duties as assigned.

• This position has no supervisory responsibilities.

• High School diploma or equivalent preferred.
• Customer-service oriented work approach to fulfill employees’ work-related needs.
• Ability to learn and adhere to postal regulations (experience is a plus).
• Ability to prioritize work and perform well under pressure.
• Ability to work without close supervision and to set one’s own priorities.
• Ability to drive the company van for work-related needs.
• Ability to be in contact with cleaning solvents when cleaning equipment.
• Ability to operate manual and electric pallet jacks.

• 2+ years’ experience in computer skills, including Word, Excel, Outlook, etc.
• Must be adaptable and flexible.
• Must have a valid driver’s license.
• Must pass the RVP program and maintain a “Green Light” status.
• Must adhere to the Code of Conduct of the USBC Registered Volunteer Program is a condition of employment and continued employment.

• Must be able to remain in a stationary position, often standing or sitting for prolonged periods, along with walking throughout the facility.
• Must be able to bend, stoop, and/or climb.
• Must be able to move/lift up to 60 lbs.

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