Executive Assistant to the System CMO​/CNE

Executive Assistant to the System CMO/CNE

Are you looking for a rewarding career with family-friendly hours and top-notch benefits?

We’re looking for qualifiedcandidateslike you to join our Texas Health family.

• Work location:
  
  Texas Health Resources
• Core work hours:
  Monday – Friday; 8:00a-5:00p; with some flexibility for meeting support past 5:00p

The Administrative Assistant to the System Chief Medical Officer (CMO) and System Chief Nursing Executive (CNE) provideshighlevel, proactive executive support in a complex,fastpacedhealthcare environment. This role serves as a trusted partner to senior clinical leaders, enabling effectivedecisionmaking, operational execution, and communication across the system. The position requires advanced judgment, discretion, strong organizational skills, and the ability toanticipateneeds while managing multiple priorities with minimal direction.

• Provide comprehensive administrative support to the System CMO and System CNE, including complex calendar management, meeting coordination, and travel arrangements.
• Anticipate executive needs by proactively preparing materials, briefing documents, andfollow ups.
• Serve as a primary point of contact for internal and external stakeholders, prioritizing and routing requests appropriately.

• Draft, edit, and formathigh qualitycorrespondence, presentations, reports, and meeting materials on behalf of executives.
• Coordinateexecutive levelmeetings, including agendas,pre-reads, minutes, and tracking ofaction items and decisions.
• Facilitate communication across clinical, operational, and administrative leaders to support alignment andtimelyexecution.

• Track initiatives, deadlines, and deliverables forsystem level priorities; follow up to ensure completion.
• Support preparation forQPC/board, executive leadership, and system meetings.
• Assist with project coordination related to clinical, quality, safety, and strategic initiatives.

• Maintain confidential files, records, and documentation with the highest level of discretion.
• Organize and manage digital content using enterprise tools (e.g., Microsoft Teams, SharePoint, Outlook).
• Support light data tracking and reporting as needed (e.g., dashboards, logs, status summaries).

• Demonstrate our Texas Health Promise Behaviors
• Build strong working relationships across the organization, modelingprofessionalismand respect.
• Represent the offices of the System CMO and CNE with credibility, diplomacy, and emotional intelligence.

• H.S. Diploma or Equivalent Required
• Associates or Bachelors Preferred

• 5 Years experience in support of a department or supervisor or projects Required
• Healthcare of Large Matrixed Organization experience Strongly Preferred
• Demonstrated experience supporting C-Suite or seniorphysician/nursing leadersa Plus
• Project Management Experience and Process Improvement Experience Preferred

• Lean Six Sigma Certification a Plus
• Project Management Certifications a Plus
• PACE and CAP or Other Certifications a Plus

• Advanced calendar and meeting management inhighly complexenvironments.
• Strong written and verbal communication skills; ability to synthesize information clearly and concisely.
• Excellent organizational skills with the ability to manage competing priorities and shifting demands.
• Sound judgment, discretion, and ability to handle sensitive and confidential information.

• Advancedproficiencyin Microsoft 365 (Outlook, Word, Excel, PowerPoint,CoPilot,Teams, SharePoint).
• Comfort adopting new digital tools, collaboration platforms, and workflow automation.
• Ability toleveragetechnology to improve efficiency (e.g., templates, shared work spaces, task tracking).

• Ability to understand organizational priorities and align daily work tobroader systemgoals.
• Proactiveproblemsolvingand anticipation of executive needs.
• Comfort working with ambiguity and evolving priorities.

• High emotional intelligence;…