Administrative Assistant II

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more.

Explore more details on the Benefits of Working at HHS webpage.

Functional

Title:

Administrative Assistant II

Job Title:

Administrative Asst II

Agency:
Health & Human Services Comm

Department:
Rgn 03-Regulatory Services

Posting Number: 19422

Closing Date: 08/10/2026

Posting Audience:
Internal and External

Occupational Category:
Office and Administrative Support

Salary Range: $2,694.33 - $3,946.25

Pay Frequency:
Monthly

Salary Group: TEXAS-A-11

Shift: Day

Additional

Shift: Days (First)

Telework:
Eligible for Telework

Travel:
Up to 25%

Regular/Temporary:
Regular

Full Time/Part Time:
Full time

FLSA Exempt/Non-Exempt:
Nonexempt

Facility

Location:

Job Location City: ARLINGTON

Job Location Address: 2561 MATLOCK RD

Other Locations:

MOS Codes: ,,,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN

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Administrative Assistant II - Starting Market Rate Salary $39,484.32

Performs administrative duties to include answering the telephone, refers callers to appropriate staff, takes messages, and answers basic questions. Enters data in the state and federal automated reporting systems, conducting technical reviews of all reports in computer tracking system, and determining appropriate disposition. Responsible for preparing, processing, and distributing federal and state enforcement notification letters and reports as mandated. Monitors and reviews survey reports for all regulated and unlicensed facilities, finalizes CMS certification and transmittals for enforcement actions and surveys, and prepares waiver letters.

Prepares and distributes documents requested under the Freedom of Information Act and submits to state office.

The state of Texas offers many benefits to employees. HHSC is a qualifying organization for the Federal Public Service Loan Forgiveness Program, which forgives the remaining balance on college student Direct Loans after making 120 qualifying monthly payments. We also offer excellent health benefits, a lifetime monthly retirement annuity as well as Employees/Retirement/Texa$aver-401(k)-457-Program under the Employees Retirement System of Texas.

Essential Job Functions:

* Maintains a regular and predictable work schedule.

* Knowledge of maintaining records, files, or logs (for example, administrative, personnel, contract, correspondence forms, documents, purchasing, case files, tracking logs, files/documents on diskette) including filing, retrieving, or purging.

* Knowledge of preparing ongoing or special narrative and statistical reports for Program Managers, Regional Director, and State Office.

* Maintains regional Survey Management System database.

* Communicates with others (internally and externally) to provide, exchange, or verify information, answer inquiries, address issues, or resolve problems or complaints.

* Monitors and performs technical review of all survey and investigation documentation to ensure accurate preparation of all forms, supporting information, narratives and reports.

* Ensures all documentation complies with state and federal requirements.

* Makes corrections to ensure compliance.

* Processes all state and federal enforcement actions within required time frames.

* Prepares technically accurate state and federal reports, notification letters, administrative penalty notifications, waiver letters, and the CMS Certification and Transmittal.

* Determines appropriate distribution for all actions to meet federal and state requirements.

* Enters critical information into state and federal databases regarding scheduling, agency visits, recommendations and activities to provide accurate data for required internal and public reporting processes.

* Responsible for submitting to state office all documentation requested through the Freedom of Information Act, including reviewing the file to determine location of documentation, copying appropriate documents, and distributing within required time frames.

* Other duties as assigned.

Registrations, Licensure Requirements or Certifications

None

Knowledge, Skills, or Abilities

* Ability to perform complex tasks related to Federal & State rules and standards while maintaining attention to detail.

* Ability to quickly comprehend frequent technical changes.

* Ability to learn and maintain knowledge of the Long-Term Care Integrated computer system and regional Survey Management System.

* Ability to read, understand and apply program technical procedures for processing surveys, enforcement actions, and administrative penalties.

* Ability to maintain a high level of confidentiality.

* Knowledge and experience…