Stewardship Coordinator

The annual salary for this position ranges from $45,400 to $49,500. The final offer will be commensurate with the candidate’s relevant experience and qualifications.

Required
:

• Resume
• References (minimum of three)

The Stewardship Coordinator supports donor engagement, stewardship, and community-building efforts for UTA Libraries. Reporting to the Director of Engagement and Impact, this position plays a key role in cultivating and retaining Friends of the Libraries and other library supporters through organized stewardship processes, communications, and events.

Library Stewardship Operations

• Coordinate the Libraries’ stewardship activities to ensure donors receive timely, accurate, and meaningful acknowledgments in alignment with institutional guidelines.
• Track stewardship actions such as thank-you letters, engagement touchpoints, event participation, and communications to support consistent donor experiences.
• Assist in developing and refining stewardship workflows, timelines, and documentation to ensure best practices are followed across Libraries engagement activities.

Friends and Donor Engagement

• Provide comprehensive logistical support for Friends of the Libraries and Libraries Advisory Council events including - coordination tasks such as catering, space setup, vendor communication, invitation tracking, RSVPs, attendance, and post-event follow-up.
• Support initiatives designed to strengthen Friends membership, improve retention, and build long-term affinity for the Libraries.

Donor & Constituent Communications

• Coordinate and produce Friends of the Libraries newsletters and other donor-facing communications in collaboration with Libraries staff.
• Assist with drafting donor-facing messages, event invitations, acknowledgments, and informational updates highlighting Libraries programs, collections, and impact.
• Coordinate with Libraries Engagement & Impact staff to ensure consistent messaging and branding.
• Serve as a key liaison between the Libraries and UTA’s Development & Alumni Relations (DAR) on stewardship-related matters, ensuring alignment on acknowledgment timing, reporting requirements, and donor data practices.
• Partner with Assessment Librarian to support data collection and impact reporting related to donor engagement, event participation, and stewardship outcomes.
• Assist with budget tracking and expense documentation related to engagement and stewardship activities.

Performs other duties as assigned.

• Bachelor’s degree in Strategic Communications, Public Relations, Marketing, Hospitality Management, or related field and a minimum of three (3) years of experience in stewardship, donor relations, alumni relations, engagement, communications, or event coordination. Or seven (7) years of an equivalent combination of education or experience.

• Experience supporting advancement or stewardship functions in a university setting.
• Familiarity with Blackbaud Raiser’s Edge or similar CRM systems used in higher education advancement.
• Experience producing newsletters or donor communications.
• Event planning experience in a complex institutional setting.

• Excellent communication and interpersonal skills with the ability to interact professionally with individuals at all levels of the organization.
• Ability to work collegially and collaboratively with people of different backgrounds in a team-based environment.
• Strong organizational and time management skills with the ability to prioritize and manage multiple tasks effectively.
• Ability to analyze situations and make sound decisions.
• Proficiency with Microsoft Office products:
  Word, Excel, Outlook, Teams, One Drive/SharePoint, and…