Purchasing Accounts Payable Coordinator

Job Description Purchasing & Accounts Payable Coordinator Job Summary

The Purchasing & Accounts Payable Coordinator Manufacturing role supports procurement, cost analysis, and project coordination activities to ensure efficient sourcing, cost control, and timely project execution. This position collaborates closely with project managers, client relationship managers, and vendors to maintain accurate procurement records, monitor inventory, analyze costs, and support project goals through data-driven insights.

• Research, identify, and source potential suppliers and vendors.
• Obtain price quotations and negotiate pricing, terms, and conditions.
• Maintain and update a comprehensive supplier database.
• Communicate with vendors to resolve order discrepancies and delivery issues.
• Coordinate delivery schedules and maintain strong, positive vendor relationships.

• Assist in creating, reviewing, and processing purchase orders for accuracy and completeness.
• Track and monitor purchase order status to ensure on-time delivery.
• Monitor inventory levels to prevent stockouts.
• Assist with regular inventory counts and reconciliations.
• Coordinate with internal departments to manage surplus or obsolete inventory.

• Collaborate with project managers and client relationship managers to support project goals, progress, and implementation.
• Coordinate project schedules and prepare regular progress and status reports.
• Review client-provided data and documentation to support project execution.

• Assist with cost analysis, budgeting support, and cost-saving initiatives.
• Identify opportunities for cost reduction without compromising quality or service.
• Oversee data entry and analysis, selecting appropriate analytical methodologies as needed.

• Maintain accurate procurement records, including purchase orders, contracts, and related documentation.
• Organize and file procurement records for easy retrieval and reporting.
• Ensure compliance with company procurement policies, procedures, and regulations.
• Assist in the evaluation and qualification of new suppliers.
• Stay current with procurement regulations and industry best practices.
• Provide administrative support, including scheduling meetings, maintaining calendars, and handling correspondence.

• Bachelor’s degree in business administration, finance or a related field, or equivalent work experience.
• Previous experience as a procurement assistant or in a similar role preferred.
• Experience in a collaborative project management environment with demonstrated client relationship management skills.
• 2+ years’ experience

• Strong analytical and problem-solving abilities.
• Excellent written and verbal communication skills, including negotiation capabilities.
• High attention to detail with a strong commitment to accuracy.
• Ability to work independently and collaboratively within a team environment.
• Strong organizational, planning, and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with procurement software and tools preferred.
• Knowledge of procurement regulations and best practices is an asset.