Project Manager, Office Administrator​/ Coordinator, Business Administration

Description

Mittera is looking for a Project Manager to join our growing team! We are seeking a highly organized Project Manager to support the day-to-day operations of our trading card business. This role combines customer service, order management, project coordination, and cross-functional communication.

The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced environment where priorities can change quickly. Experience with trading cards, collectibles, sports cards, TCG, or hobby products is strongly preferred.

• Manage trading card projects from initial planning through final delivery.
• Develop project timelines, milestones, task lists, and priorities.
• Coordinate with sales, operations, inventory, fulfillment, marketing, vendors, and leadership to keep projects on schedule.
• Track project progress, identify risks or delays, and proactively develop solutions.
• Serve as the primary point of contact for project-related communication.
• Maintain accurate project documentation, spreadsheets, reports, and status trackers.
• Manage production schedules and communicate updates to production floor.
• Coordinate with manufacturers, printers, suppliers, grading companies, shipping providers, and other external partners when applicable.
• Monitor inventory requirements and coordinate product availability for upcoming projects.
• Ensure products, materials, artwork, data, packaging, and other project requirements are delivered accurately and on time.
• Review project details for accuracy and identify potential issues before they impact deadlines.
• Coordinate approvals and revisions between internal teams and external partners.
• Provide regular project status updates to management.
• Manage multiple projects simultaneously while maintaining organization and attention to detail.
• Help establish and improve processes, workflows, and systems to increase operational efficiency.
• Perform additional project and operational duties as required.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. In keeping with Mittera’s philosophy that each individual should be encouraged to reach his or her full potential, and in compliance with the American’s with Disabilities Act (ADA), reasonable accommodations or modifications will be made for qualified individuals with disabilities to perform the essential functions of this position.

Hours may vary depending on departmental staffing needs.

• Strong project management and organizational skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects, deadlines, and priorities simultaneously.
• Strong attention to detail and follow-through.
• Excellent problem-solving and decision-making abilities.
• Proficiency with Microsoft Excel, Google Sheets, Microsoft Office, or similar tools.
• Experience with project management software, CRM systems, ERP systems, or inventory platforms is a plus.
• Ability to work effectively with both internal teams and external vendors.
• Comfortable working in a fast-paced environment with changing priorities.
• Ability to independently identify issues and take ownership of solutions.

• Ability to work at a desk and use a computer for extended periods of time.
• Ability to sit, stand, and move around an office, warehouse, or production environment as needed.
• Ability to occasionally lift and carry boxes, packages, card cases, and other materials weighing up to approximately 25–40 lbs.
• Ability to bend, reach, stop, and perform repetitive movements when handling trading cards, inventory, shipments, and project materials.
• Ability to safely handle and organize small products and materials with attention to detail.
• Ability to occasionally walk through warehouse, fulfillment, production, or event environments.

• Full-time position with some flexibility required for urgent projects
• Climate-controlled production environment
• May involve exposure to machinery noise and heated equipment

Mittera is a leading-edge company that provides commercial and digital printing, finishing, graphic design, data analytics, direct mail processing, and fulfillment services. Mittera's full-service approach connects data-driven revelations, bar-raising creative, and expertly printed materials to give our customers' brand recognition it…