Client Billing Representative

We’re hiring at Pitney Bowes, where top talent builds meaningful careers and lasting impact. We Move fast, Deliver excellence, and Win together…that’s The Pitney Bowes way. Here, how we work matters just as much as what we achieve.

We’re looking for people who:

Act with urgency, accountability, and purpose

Deliver high quality work with consistency and pride

Collaborate effectively and elevate those around them Focus on outcomes that drive impact and growth

Job Description:

Join our team and earn $23.00/hr!

Pitney Bowes is now hiring for a Direct Hire Full Time Client Billing Representative in our Arlington, TX facility.

Work Schedule:

Monday - Friday, 8:30 am - 5:30 pmYou are:

Performance driven individual who is committed to provide innovative service to our clients. You are approachable and relationship oriented as you contribute to Pitney Bowes success.

You will:

Input/Import machine count information into the job process and compare with customer counts obtained from the customer count sheets

Notify Customer Service Rep of missing count sheets

Review machine rejected mail amounts by comparing them to the Job Order percentages specified for the jobRun daily customer qualified reports to verify piece counts and percentage of readable mail Verify meter postage on a daily basis. Process the check for USPS when postage is needed. Review daily 3600’s for USPS stamp, enter/import information into the POInTS system and maintain a file.

Capture permit postage and distribute to the appropriate job Review Job Orders for accuracy and completeness regarding postage class, postage rates, and all other billable activities

Verify meter head balances and postage distribution to a Job Order on a daily basis

Verify all activities on the Job Order have been identified and captured and are ready for invoice each week Enter all new customer information into the POInTS system for proper billing and communicate all information to corporate

Call customers regarding collection of accounts receivable which are over 30 days and under 60 days behind in payment

Communicate with Operations personnel daily to determine issues or problems that may have arisen or are anticipated

Communicate with Operations personnel daily to determine issues or problems that may have arisen or are anticipated

Enter and retrieve information using computer systems and applications to update records, obtain information for others and respond to most questions and problems

Administer all databases to include, but not limited to:

Input and update of customer address, client meter information, USPS paperwork requirements, mail quality issues, client blast e-mail communications, and TQM compliance

Assist in managing and building client relationship with small to medium customers by being proactive in preventing issues

Assist in analysis and presentation to operations team as needed

Notify management of issues or changes required to enhance and maintain client retention

Complete special reports for clients as necessary (e.g.. client billing reports).Conduct customer survey phone calls to address the quality of service the client is receiving

Handle incoming client calls and coordinate as necessary with PB staff as necessary

Assist investigations and resolutions of customer mailing concerns arising from services provided

Check with QC and QA for any customer mail issues and take appropriate steps to resolve

Coordinate with staff on client start-ups, special mailings, or specific customer requests

Assist with invoicing process for customers to ensure timeliness and accuracy through monthly review

Call customers regarding collection of accounts receivables

Assist with checking in visitors at the front desk Manage visitor access badges

Assist with procuring office supplies

Purchase production materials

Manage vendor invoice payments

Manage procurement credit card for the site

All other duties as assigned. Provide back-up support in absence of others

Your background:

As a Client Billing Representative, you have:

Demonstrated minimum 2 years customer service experience

Demonstrated minimum 3 - 5 years accounting experience

Ability to organize, prioritize and handle multiple work…