Logistics & Budget Analyst - Fire

JOB SUMMARY

Under general supervision, perform budgetary, financial, and analytical functions for Fire Department logistics, inventory, fleet, and capital assets under general supervision. Ensures effective resource allocation, fiscal accountability, and compliance with City policies through budget tracking, cost monitoring, capital asset management, reimbursement support, and financial reporting. Oversee supply and maintenance activities, supports procurement operations, and prepares analytical reports for budget development, revenue tracking, capital planning, and executive decision-making.

Provide fleet lifecycle financial analysis, including total cost of ownership, depreciation monitoring, and data-driven replacement planning.

ESSENTIAL JOB FUNCTIONS

• Serve as the primary financial liaison for Fire Department logistics.
• Monitor expenditures and coordinate with operational units to ensure spending aligns with approved operating and capital budgets.
• Assist in the planning, coordination, preparation, and monitoring of the department’s operating and capital budgets by gathering data, evaluating budget requests, and supporting year‑end financial activities.
• Track departmental expenditures across cost centers and funding sources, ensuring transactions are properly coded and reflected in the City’s financial systems.
• Oversee complex revenue streams, including HAZMAT billing, Dispatch Services, and liquidated damages.
• Ensure accurate invoicing, documentation, and reconciliation of reimbursements for specialized programs (i.e., SWAT, HHW, TCLOSE).
• Manage cost center activity, including preparing receivable documentation, coordinating journal entries, and performing monthly reconciliations to ensure financial system accuracy.
• Analyze financial and operational data to support budget forecasting, program evaluation, and resource allocation decisions.
• Prepare financial reports, budget schedules, and graphic data representations for executive leadership.
• Develop spreadsheet applications and data collection plans to improve management decision‑making.
• Support long‑range financial planning by analyzing purchasing trends, inventory usage, and asset life cycles.
• Develop cost projections and condition/aging analyses for fleet and capital assets.
• Maintain the fleet budget in coordination with the Apparatus Specialist Lieutenant.
• Provide financial oversight for bond‑funded projects, tracking capital expenditures and documenting asset costs for departmental reporting.
• Test new technology and document logistics processes to improve efficiency.

OTHER JOB FUNCTIONS

• Maintain audit ready financial records and prepare supporting schedules for budget reviews, reimbursement requests, and executive briefings.
• Collaborate with Purchasing staff and vendors to ensure all acquisitions are properly budgeted and tracked against specific funding sources or reimbursement programs.
• Participate in departmental meetings to provide status reports on requisitions, equipment inventory, and overall budget health.

City of Arlington is an Equal Opportunity Employer.

MINIMUM QUALIFICATIONS

Knowledge,

Skills and Abilities

Required

• Knowledge of modern office methods, procedures, equipment, and computer software.
• Knowledge of research and analysis methods, survey techniques, and statistical and financial analysis; skilled in analyzing possible alternative methods, methods of processing information, and choosing the best solution to problems generating innovative ideas or solutions.
• Skill in maintaining accurate, detailed records.
• Strong skills in Microsoft Office, primarily Excel, Word, and PowerPoint.
• Ability to work after normal business hours and weekends.
• Ability to understand mathematical calculations involving fractions, percentages, and decimals.
• Ability to plan, organize, monitor, and collaborate to accomplish unit objectives.
• Ability to receive detailed information through oral and written communication.
• Ability to exercise discretion and independent judgment utilizing knowledge of the organization’s policies and personnel.
• Ability to work in an outdoor environment on an occasional basis and in a warehouse without air conditioning on a regular basis.
• Ability to…