Administrative Assistant III

DSHS is committed to hiring skilled and dedicated individuals who share a passion for public health to pursue our vision of A Healthy Texas. If you are looking to make an impact and tackle new challenges, we encourage you to consider a career with us.

Employee Benefits:

DSHS offers insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS). To learn more about all the benefits available to you as a DSHS employee and other DSHS opportunities for early career pathways, visit the DSHS Careers Page.

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Functional

Title:

Administrative Assistant III

Job Title:

Administrative Asst III

Agency:
Dept of State Health Services

Department:
Region 2/3

Posting Number: 13954

Closing Date: 03/12/2026

Posting Audience:
Internal and External

Occupational Category:
Community and Social Services

Salary Range: $2,953.25 - $3,659.00

Pay Frequency:
Monthly

Salary Group: TEXAS-A-13

Shift: Day

Additional

Shift: Days (First)

Telework:
Not Eligible for Telework

Travel:
Up to 10%

Regular/Temporary:
Regular

Full Time/Part Time:
Full time

FLSA Exempt/Non-Exempt:
Nonexempt

Facility

Location:

Job Location City: ARLINGTON

Job Location Address: 1301 S BOWEN RD STE 200

Other Locations:

MOS Codes: ,,,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN

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Brief

Job Description:

Under the direct supervision of the HIV/STD Program Supervisor, Administrative Assistant III will perform general office responsibilities, including but not limited to - administrative, clerical, and technical. Available to answer calls for appropriate staff to provide the necessary information concerning HIV and STDs to the public in general. Responsible for sorting and analyzing incoming STD laboratory reports, provide disease matching record searches, and data entry of syphilis, gonorrhea and chlamydia laboratory reactors into the TB, HIV, STD Integrated System (THISIS) database.

Ability to explain HIV/STD state reporting guidelines and procedures to private and public healthcare agencies. May assist with collecting and tabulating data for regional, state, and federal reports. Maintain HIV/STD program files and electronic resources following the state records retention schedule. Maintain and compile the STD medical inventory for offices participating in the Texas Infertility Prevention Program (TIPP). Maintains confidentiality in all aspects of duties.

Must be able to independently travel throughout the State of Texas and out-of-state to complete essential job functions to include participating in outreach events and performing provider and lab visits. Member of the Incident Command Structure in response to public health emergencies. Must comply with HHS, DSHS, Texas Department of Public Safety applicable policies/procedures/standards. This position is office-based, Monday-Friday, 8:00 am - 5:00 pm.

Essential Job Functions (EJFs):

DATA MANAGEMENT/ANALYSIS:
Administrative Assistant III receives, and processes STD laboratory reactors reported. A field record will be initiated on syphilis labs using the Syphilis Grid Criteria. The data entry into THISIS will follow the DSHS HIV/STD Program Operating Procedure and Standards (POPS) - Chapter 8, HIV/STI Surveillance. Gather labs obtained as an electronic import from the Division Office of STD/HIV, incoming faxes, and mail from local healthcare agencies, health providers, laboratories, correctional facilities, and other medical organizations.

Initiate public health follow-up from reports received in THISIS to facilitate the HIV/STD program's screening activities, diagnosis, treatment, and reporting activities in the region. Independent travel throughout PHR 2/3 may be required to collect patient information from providers/labs who may not have submitted the required reporting data. (40%)

REGIONAL LIAISON:
Establish and maintain professional liaison with healthcare agencies to ensure timely reporting following DSHS guidelines and procedures. Will provide the reporting schedules and updated documentation used by our agency. Conducts passive and active investigations, including in-person follow-up visits with healthcare providers, laboratories, and healthcare agencies to identify cases to ensure timely treatment, diagnosis, and reporting. These visits to providers and labs will require independent travel throughout PHR 2/3.

Works closely with the HIV/STD programs within the state to ensure proper reporting and disease investigation on out of jurisdiction reactors received by our program. Consults with the HIV/STD Program Manager regarding problems and trends. (40%)

PROGRAMMATIC SUPPORT:
Consults with the Disease Intervention Specialist (DIS) regarding incomplete/incorrect THISIS entries received from the Austin central office (CO) syphilis surveillance. The Line List is utilized by CO to improve programmatic accuracy and efficiency on syphilis cases reported. The AAIII will…