HR Operations Intern

Fluence (Nasdaq: FLNC) is a global market leader delivering intelligent energy storage and optimization software for renewables and storage. Our solutions and operational services are helping to create a more resilient grid and unlock the full potential of renewable portfolios. With gigawatts of successful implementations across nearly 50 markets, we are transforming the way we power our world for a more sustainable future.

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Job Description:

Role Overview

The HR Operations Intern is expected to report to Fluence's office when working.

Work hours:

20-30 hours per week

Key Responsibilities

Administrative support

* Open HR office mail, scan and distribute to appropriate HR teams

* Complete employment verification and travel letter requests

* Field employee inquiries from email inboxes / ticketing system and escalate as appropriate

* Migrate digital and physical employee documents into Workday

Onboarding support

* Coordinate with Talent Acquisition, Talent Management, IT, Finance, Payroll, and HR Business teams to ensure smooth onboarding for new hires

* Communicate with IT and Finance teams to arrange equipment and credit card provisioning for new hires

* Perform outreach and field questions from new hires regarding joining questions

* Arrange IT, HR, Benefits, and Safety orientation meetings for new hires

* Complete Form I-9 for U.S. new hires

Employee data management

* Execute employee data transactions (hire, termination, job changes) in Workday at the request of HR teams

* Coordinate with Payroll team on employee payments and pay changes

* Perform specified data audits to ensure correctness of employee data

HRIS Project support

* Complete user acceptance testing in Workday on specific scenarios and functionality at the direction of the HRIS team

* Other projects as assigned as Workday competency develops

Required Qualifications and Experience

* Strong attention to detail

* Report and track progress on tasks and projects

* Openness to training/learning the Workday Human Capital Management (HCM) system

* Curious mindset: ask questions, identify issues, suggest potential process improvements

* Ability to communicate effectively via email, Microsoft Teams, and face-to-face

Learning outcomes

* Gain familiarity with the purpose and inner workings of Human Resources at a global, public company

* Develop process-oriented and operational mindset to drive efficiencies and support business success

* Develop competency with basic HR Information System (HRIS) functionality

Our Culture

At Fluence, our culture is the foundation that drives our ambitious growth strategy and fuels our mission to transform the future of energy. Our core cultural pillars empower us to innovate, collaborate, and lead with purpose, ensuring we continue to deliver unparalleled value to our customers and the world.

Unleash Voices

We believe every voice matters. We encourage openness, active listening, and decisive action to create a culture where everyone has the opportunity to contribute to our success. We foster an environment where diverse perspectives are heard and valued, driving innovation and progress.

Customer Fluent

Our customers are at the heart of everything we do. We're committed to delivering exceptional value that exceeds expectations by understanding our customers' needs and adapting swiftly to meet them. Our deep focus on customer satisfaction drives us to continuously improve and innovate.

Infinite Impact

We are committed to creating the impossible. We push boundaries to deliver sustainable, game-changing solutions that shape a brighter, more energy-efficient future for all. Our team is passionate about making a lasting impact that will resonate for generations to come.

All In

We are all in for growth. Our teams are relentlessly focused on identifying and seizing opportunities that propel us forward. We embrace an ownership mindset, pushing ourselves and each other to accelerate progress and create lasting success.