Engineering Licensing & Software Asset Specialist
Listed on 2026-06-30
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IT/Tech
IT Specialist
Who We Are
CAE Vision: Our vision is to be the worldwide partner of choice in defense and security, and civil aviation by revolutionizing our customers' training and critical operations with digitally immersive solutions to elevate safety, efficiency and readiness.
CAE Defense & Security Mission: CAE's Defense and Security business unit focuses on helping prepare military customers to develop and maintain the highest levels of mission readiness.
CAE Values: Empowerment, Innovation, Excellence, Integrity and OneCAE make us who we are and we strive to make a difference in the world while helping each other succeed.
Benefits- Comprehensive and competitive benefits package and flexibility that promotes work‑life balance
- A work environment where all employees are valued, respected and safe
- Freedom to succeed by enabling team members to deliver, take initiatives and make decisions
- Recognition, professional development, advancement and having fun!
The Engineering Licensing & Software Asset Specialist is responsible for determining, documenting, and managing the correct software licensing models for COTS software products used within CAE's delivered simulator systems. This role serves as the liaison between engineering, procurement, vendors, and internal licensing teams to ensure compliance, cost‑efficiency, repeatability, and offline activation support for air‑gapped environments. The Specialist may also support license tracking and delivery efforts, including logging received licenses, generating software media, tracking Government Reproduction Rights on COTS documentation, and preparing status accounting records and reports.
Essential Duties and Responsibilities- Translate simulator architectures (domain controllers, hypervisors, NAS, runtime servers, instructor stations) into accurate licensing requirements.
- Engage with vendors to obtain written clarification on licensing terms, virtualization rights, and offline activation requirements.
- Produce buy‑ready SKU Bills of Materials (BOMs) for procurement.
- Support air‑gapped installations through offline activation guides and troubleshooting documentation.
- Maintain entitlement ledgers tied to each delivered simulator.
- Identify reusable licensing patterns and document them for future programs.
- Coordinate with engineering, procurement, PMO, and COTS licensing teams.
- Log incoming software, documentation and software licenses and maintain an inventory of the Software Media Library.
- Prepare status accounting reports.
- Prepare deliveries of the Project software and COTS software and documentation to CAE customers.
- Perform internal audits of the Software Media Library and support QA audits.
- Support Physical Configuration Audits (PCA) for the projects.
- Develop and update internal work procedures.
- Bachelor's degree in IT, Computer Science, Engineering, Business, or related field.
- 4‑8+ years of experience in software licensing, SAM, IT procurement, or system integration.
- Strong analytical skills with ability to interpret complex licensing models.
- Experience supporting offline/air‑gapped systems.
- Familiarity with export‑controlled environments is preferred.
- Due to U.S. Government contract requirements, only U.S. citizens are eligible for this role.
- Experience with air‑gapped system deployments, Windows MAK/AVMA activation, SQL virtualization rights, and backup licensing models.
- Excellent documentation skills and cross‑functional communication abilities.
- Must comply with all company security and data protection / usage policies and procedures.
- Personally responsible for proper marking and handling of all information and materials, in any form.
- Shall not divulge any information, or afford access, to other employees not having a need‑to‑know.
- Shall not divulge information outside company without management approval.
- All government and proprietary information will be accessed and stored electronically on company provided resources.
- Incumbent must be eligible for DoD Personal Security Clearance.
- Duties performed in an office environment and manufacturing facility.
- Must be able to work overtime on and…
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