Workplace Operations Assistant Manager

Workplace Operations Assistant Manager page is loaded## Workplace Operations Assistant Manager locations:
Arlington time type:
Full time posted on:
Posted Todayjob requisition :
JR0000141
** Firm Overview:
** Cambridge Associates (“CA”) is a leading global investment firm. CA’s goal is to help endowments & foundations, pension plans, and ultra-high net worth private clients implement and manage custom investment portfolios that generate out performance so that they can maximize their impact on the world. Cambridge Associates delivers a range of services, including outsourced CIO, non-discretionary portfolio management, and investment consulting.

Headquartered in Boston, Massachusetts, CA has offices in key markets in North America, the United Kingdom, Europe, Asia, and Oceania.  Our worldwide teams ensure our clients benefit from decades of global presence, local expertise, and relationships with the top global investment managers across the world.  For more information, please visit .
** Job Description

Summary:

** Under the direction of the Senior Office Manager, the Workplace Operations Assistant Manager is a highly visible position that leads and actively participates in the execution of the day-to-day processes and procedures of the Workplace Operations team. Their primary objective is to build and manage teams that produce the highest quality work, ensure that our colleagues experience no impediments to their day-to-day productivity and to also ensure that both internal and external clients experience best-in-class customer service and high-quality output.
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* Job Description:

**** People Management & Team Leadership
*** Hire, train, mentor, and develop Workplace Operations team members.
* Provide written performance assessments and lead performance reviews.
* Identify knowledge gaps within team and develop strategies to address them.
* Effectively manage the time and output of the Print Production, Mail and Facilities teams by prioritizing and assigning tasks to ensure quality and timeliness.
* Ensures adequate coverage levels for the department.
* Oversee completion of routine audits and reviews by Workplace Operations team.
* Collaborate with the Office Head to align priorities and support overall office objectives.
** Office & Facilities Management
*** Oversee the operability, tracking, and reporting of production, mail and facilities equipment, including large multifunction printing devices.
* Manage office supplies inventory (kitchen, production, etc.), including ordering, stocking, and distributing supplies as needed.
* Ensure the office environment is clean, organized, and well-maintained; monitor for interruptions and anticipate office needs with proactive solutions.
* Liaise with building engineering teams and coordinate to address workplace and facility’s needs.
* Serve as a primary on-site point of contact for vendors and sub-contractors.
* Coordinate with building engineers to resolve operability and maintenance issues in common areas.
* Ensure the appearance of all spaces (hallway, conference rooms, team and meeting rooms, distribution center, kitchen and supply stations) reflects excellent housekeeping and CA professional standards.
* Oversee small to midsize projects for new amenities, services, or vendors as needed.
* Manage department activities and projects within established budget, monitor expenditure and ensure cost-effective operations.
* Provide backup support to core Facilities and Printing and Distribution functions, as required.
** Employee & Visitor Support
*** Coordinate and support Workplace Operations new hire welcome procedures – including a comprehensive office tour, HC and IT requirements, and an overall welcoming approach.
* Support reception processes including greeting and providing general support to visitors. When needed, act as a point of contact for internal and external clients, ensuring a professional and welcoming environment.
** Security and Access Management
*** Issue and revoke access badges; enable and disable badge access in accordance with security guidelines.
* Ensure shred bins are always locked and picked up according to shredding schedule.
** Event Coordination
*** Assist…