99.Temp​/Hrly-Payroll Support

Hourly Payroll Support

Human Resources announces an opening for an Hourly Payroll Support with the Department of Finance.

General Statement of Duties:
The Payroll Support assists with payroll operations for Arlington Public Schools (APS) within the centralized Department of Finance. The Department of Finance is responsible for ensuring the integrity, accuracy, and compliance of all financial transactions and reporting. This position performs paraprofessional payroll work involving the preparation, review, and verification of payroll data for semi-monthly payroll cycles. The incumbent assists with maintaining employee payroll records, processing payroll adjustments, verifying timecards and attendance data, and responding to employee inquiries related to pay, deductions, and tax with holdings.

The Payroll Support applies payroll policies, procedures, and internal controls in accordance with federal, state, and local regulations and APS fiscal policies. The Payroll Support reports to the Payroll Director. The Payroll Support performs technical payroll functions, prepares reconciliations, and ensures compliance with established payroll standards and practices. The position supports audit and year-end activities, identifies opportunities for process improvements, and provides payroll support to departments and schools as needed.

The incumbent requires a solid understanding of payroll processes, strong attention to detail, and the ability to manage multiple priorities in a large, diverse public sector organization.

Distinguishing Characteristics:
The Payroll Support is a non-supervisory paraprofessional position within the Department of Finance responsible for performing technical payroll work in support of district-wide payroll operations. This position focuses on the accurate and timely processing of payroll data, ensuring compliance with applicable wage and tax regulations and APS fiscal policies. The role requires strong technical aptitude and sound judgment in managing payroll processes that support the integrity of the school division's payroll systems and employee records.

Unlike senior-level payroll or accounting positions, this role emphasizes data entry, verification, and employee support rather than complex financial analysis or policy development. This position serves as a key support resource for the payroll team and contributes by independently carrying out assignments, resolving routine payroll issues, and supporting the Department of Finance in maintaining reliable and accurate payroll operations across the district.

Essential Functions:

Assists in the accurate and timely preparation and processing of semi-monthly payroll cycles for all APS employees. Reviews and verifies employee timecards, attendance records, leave balances, and payroll data to ensure accuracy prior to payroll submission. Enters and updates payroll information in the payroll system, including tax with holdings, voluntary deductions, garnishments, and direct deposit changes. Processes payroll adjustments such as retroactive pay, overtime corrections, stipends, and supplemental payments as directed by the Payroll Director.

Responds to employee inquiries regarding pay statements, deductions, tax with holdings, direct deposits, and payroll policies in a timely and professional manner. Maintains accurate and confidential payroll records, ensuring all employee files and documentation are current and properly organized. Assists with payroll reconciliation activities, including verifying payroll totals, benefit deductions, and tax remittances against general ledger accounts. Supports year-end payroll activities including the preparation, review, distribution, and reprinting of W-2 forms and related tax documents.

Coordinates with the Human Resources and Finance teams to resolve payroll discrepancies, verify employment status changes, and ensure accurate benefit and deduction processing. Monitors and ensures compliance with federal, state, and local payroll regulations, including wage and hour laws, tax requirements, and reporting obligations. Assists with internal and external payroll audits by gathering supporting documentation and responding to auditor requests.

Generates standard and ad hoc payroll reports as requested by the Payroll Director or other authorized personnel. Participates in process improvement initiatives to enhance payroll efficiency, accuracy, and service delivery. Performs other related payroll duties as required or assigned.

Required Knowledge, Skills, and Abilities:

• Basic to intermediate knowledge of payroll processes, procedures, and applicable federal, state, and local wage and tax regulations.
• Understanding of payroll tax with holdings, deduction types, and direct deposit processing.
• Skill in reviewing, verifying, and entering payroll data with a high degree of accuracy and attention to detail.
• Ability to interpret and apply payroll policies, procedures, and regulations to routine payroll transactions.
• Proficiency in using…